Team Assistant

We have an exciting opportunity for a Team assistant to join our Financial Services and Health divisions, based in our state-of-the-art Sydney headquarters in Eveleigh. Reporting to the Senior Executive assistant, you will provide proactive and high-quality administrative support to multiple Executives, playing a key role in keeping our senior leadership running smoothly. This is a fantastic opportunity to build your administrative career in a dynamic, fast-paced environment with genuine exposure to senior leadership operations.

How will you make an impact?

Diary and calendar management: On an ad hoc basis, assist with scheduling where multiple external stakeholders need to be coordinated — such as client workshops, larger client meetings, and engagements involving liaison with external EAs or stakeholders across different time zones.

Meeting coordination: Schedule meetings, prepare materials, book rooms, take notes and track actions to ensure meetings run seamlessly from start to finish

Inbox and communication support: Monitor designated inboxes, flag urgent matters, respond to routine enquiries and assist with cascading communications to relevant teams

Expenses and travel support: Process travel expense claims, coordinate travel bookings, prepare itineraries and manage accommodation and transportation logistics

Events and functions: Support the coordination of team meetings, social events, milestone celebrations and morning teas as part of our active social program

The superpowers you'll be bringing to the team:

Experience: 3+ years in an PA/Team Assistant-adjacent or administrative coordination role, ideally within a corporate environment

Organised: Strong organisational skills with excellent attention to detail and ability to manage multiple priorities effectively

Communicator: Professional written and verbal communication skills, with confidence to engage a wide range of stakeholders

Proactive mindset: Ability to anticipate needs and take initiative, with a positive attitude and genuine willingness to learn

Discreet: Ability to handle confidential information with care and professionalism

Tech savvy: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Team player: Collaborative approach and adaptability to thrive in a fast-paced, ever-changing environment

We invite those who may not tick every box but feel a connection to our mission and believe they can offer something unique. Your distinct perspective could be exactly what we're looking for.

What could your Quantium experience look like?

Working at Quantium will allow you to challenge your imagination. You will get to support complex, high-impact work using precision and care — and you'll be surrounded by people who think big and push for remarkable outcomes.

By joining the Quantium team, you'll get to:

Forge your path: So many of our team have moved around different teams or offices. You'll be in the driver's seat, and we empower you to make your career your own.

Find your kind: Embrace diversity and connect with your tribe (think foodies, dog lovers, readers, or runners).

Make an impact: Leave your mark. Your contributions resonate, regardless of your role or rank.

Benefits

On top of the Quantium experience, you will enjoy a range of great benefits that go beyond the ordinary. Some of these include:

Flexible work arrangements: Achieve work life balance at your own pace with hybrid and flexible work arrangements.

Continuous learning: Our vision is empowering our people to thrive. The Analytics and Engineering Community fosters the development of individuals, thought leadership and technical excellence at Quantium through building strong connections, fostering collaboration, and co-creation of best practice.

Wellbeing support: We partner with several EAP providers to support our global locations, reflecting local needs.