Manager, Procurement & Supply Services/Chief Purchasing Officer

Job Number: 4060

Job Type: Temporary Full-Time

Vacancy Reason: Backfill

Temp Contract Length: 18 Months

Location: 150 Frederick St - Regional Admin Headquarters

Job Category: Administration

Number of Positions: 1

Department: Purchasing

Division: Corporate Services

Hours of Work: 35

Grade: Management/Management Support Grade 09

Salary Range: $126,763 - $158,449.20 annually

About Us!

The Region of Waterloo is a thriving, diverse community committed to fostering opportunities for current and future generations. Waterloo Region is part of the Dish with One Spoon wampum, a treaty guiding our commitment to:

• Taking only what we need
• Leaving some for others
• Keeping the dish clean

This agreement underpins our vision, mission, and core value, and reinforces our dedication to meaningful reconciliation and equity.

Waterloo Region is home to over 674,000 residents and expected to grow to nearly one million by 2051. Guided by our 2023-2027 Strategic Plan, “Growing with Care,” we prioritize homes for all, climate aligned growth, equitable services and opportunities and a resilient and future ready organization. Our mission is to provide essential services that enhance the quality of life for all residents, while our core value emphasizes caring for people and the land we share.

Join us and be part of a team dedicated to making a meaningful difference in our community.

The Role

Manages procurement activities and administrative functions for the acquisition and disposal of goods and services (tenders, proposals, consultant selection), and the vendor performance evaluation program, ensuring processes and procedures are fair, professional, and compliant with the Purchasing By-Law and legislation. Manages the operations and maintenance of corporate stockrooms and fuel distribution systems.

Duties/Responsibilities

• Supervises a Procurement Supervisor, Materials Management & Fuel Control Supervisors, and Procurement Specialists. Indirectly supervises administrative and stockroom staff.
• Trains Regional staff on purchasing and stockroom procedures, the Purchasing By-law, vendor performance, electronic bidding system, and financial system.
• Acts as the Region’s Chief Purchasing Officer.
• Manages short and long range plans, processes, and activities for the efficient, effective supply of goods and services, disposal of surplus goods, and vendor performance evaluation/management program. Ensures processes and activities are compliant with legislation and regulatory requirements including the Municipal Act and Purchasing By-Law.
• Provides advice and expertise to staff, the CAO, Department Heads, Council, and Waterloo Regional Police Service (WRPS) on procurement matters.
• Manages the development and maintenance of the Purchasing By-Law, policies, procedures, and resources, including the electronic bidding system. Develops processes to gain efficiencies and ensure practices are transparent, current, and compliant.
• Administers procurement functions for complex Regional and WRPS projects (tenders, consultant selection, proposals). Oversees documentation requirements (addenda, terms and conditions) and bid schedules. Legally witnesses and opens bid documents. Analyzes and participates in evaluating submissions, ensuring legal and technical compliance. Maintains records.
• Coordinates and prepares tender reports for the Chief Financial Officer, CAO, and Council. Prepares quarterly reports for Administration and Finance Committee, and attends Council and Committee meetings to address concerns and explain processes.
• Manages the development and authorizes the issuance of joint tenders for WRPS and other participating public agencies for regularly used commodities (approximate value of $60M).

Manages the operation and maintenance of permanent and temporary corporate stockrooms and fuel distribution systems, including the design and implementation of inventory and supply chain programs.

• Facilitates (with Legal) to resolve conflicts/misunderstandings between contractors and corporate clients as it relates to interpretation of documents/legal clauses, and vendor performance issues. Mediates, negotiates, and settles disputes and appeals.

Additional Duties/Responsibilities

• Plans and develops processes to control the supply of fuel distribution to emergency