Office Administrator / Operations Coordinator

Office Administrator / Operations Coordinator

About Project 308 Design:

Founded in 2014, Project 308 Design is a full-service architecture firm providing both traditional and non-conventional applications of problem-solving in architecture, interiors, and related industries. In our history of operations, our team has supported over 1 million square feet of design and construction across the continental United States, with specialties in corporate office environments, security-based design, medical offices, and a growing K-12 portfolio.

The company, at its core, is the realization of a long-held desire of its Managing Principal, Chris Penndorf, to found a practice that serves as a creative extension of his voice, personality, and approach to both business and design. As our company has grown, so has the overall talent, personality, and skillset of the practice, creating an organic and ever-evolving entity that is reflective of the characteristics of its team members.

With a dedicated staff of Architects and Interior Designers, Project 308 is well-suited to support a variety of project types and needs, including preliminary programming, space planning, predesign facility studies, design and construction documentation, furniture and finish consulting, and three-dimensional visualization. In addition to design excellence, Project 308 seeks to provide an office culture that fosters creativity and career growth in an effort to support personal and professional fulfillment and development.

Position Overview:

We are seeking a smart, motivated, and college-educated Office Administrator / Operations Assistant to join our team in Alexandria, VA. This is a multi-faceted, full-time role designed for a proactive individual who enjoys wearing many hats and keeping a creative environment running smoothly.

You will serve as the operational backbone of our small architectural practice, handling everything from client hospitality and day-to-day office organization to assisting with marketing proposals and tracking construction administration. This is an excellent opportunity for someone looking to gain deep, hands-on exposure to the operations of a growing design firm.

Key Responsibilities:

• Office Operations & Hospitality: Maintain a highly organized, professional, and orderly office appearance. Greet visiting clients, contractors, and product vendors. Act as the primary point of contact for property management engagement. Order and procure office supplies and coordinate business travel for team members.
• Marketing & Social Media Support: Assist with marketing efforts, including editing proposals, organizing general qualifications documents, and assisting with office event planning and social media postings.
• Professional Credentials & Development: Monitor credentials for active business and personal design professional licensure. Help identify and track professional continuing education opportunities for the design team.
• Design & Construction Support: Assist with tracking Construction Administration (CA) submittals. Schedule vendor product updates and educational "lunch and learns," and assist with the general upkeep and maintenance of our finishes library.

Qualifications

• Education: Bachelor’s or Associate’s degree required.
• Attributes: Sharp, highly organized, detail-oriented, and self-motivated with strong problem-solving skills.
• Communication: Excellent written and verbal communication skills (crucial for proposal editing and vendor/client interaction).
• Adaptability: Comfortable managing a diverse range of tasks in a fast-paced, collaborative small-business environment.

Position Details & Benefits:

• Job Type: Full-time, Salaried
• Hours: 35 hours/week, Monday through Friday (8:30 AM – 4:30 PM)
• Location: In-office (Alexandria, VA)
• Benefits: Health insurance and retirement savings benefits included.

To Apply:

Please submit your resume and a brief cover letter to chris@project308design.com explaining why you are interested in supporting a growing architectural practice.