Administrative assistant to the Chief Financial Officer - post secondary institution

Administrative assistant - post secondary institution for Portage College

1 Vacancy Location: 9531 94 Avenue Lac La Biche, AB T0A 2C0

Duties and Responsibilities: As per NOC 13110 Administrative assistant - post secondary institution:

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Compile data, statistics and other information
• Oversee the preparation of reports
• Advise senior management
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Prepare and maintain progress and other reports
• Maintain accurate records
• Oversee the collection and analysis of data and information
• Assist in budget preparation
• Analyze and interpret data
• Prepare reports
• Coordinate projects and programs
• Compile data to prepare documents
• Prepare draft agendas for meetings and take, transcribe and distribute minutes
• Help with scheduling and workflow

Experience and specialization

Computer and technology knowledge: MS Excel, MS Outlook, MS Word, MS Office

Technical terminology

• Business

Area of work experience

• Business administration/management

Area of specialization

Correspondence, Reports and records

Salary: $69,701 annually / 36.25 hours per week

Terms of Employment: Permanent, Full Time Start Date: As soon as possible

Requirements / Skills: Languages: English

Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experience

Experience: 3 years to less than 5 years

Workplace information: Work must be completed at the physical location. There is no option to work remotely.

Work setting: Public sector, Post-secondary educational institution, Finance

Security and safety: Criminal record check

Work conditions and physical capabilities: Fast-paced environment, Tight deadlines, Attention to detail

Personal suitability: Accurate, Excellent oral communication, Excellent written communication, Organized, Time management

Benefits

Health benefits: Dental plan, Disability benefits, Health care plan, Paramedical services coverage, Vision care benefits

Financial benefits: As per collective agreement, Group insurance benefits, Life insurance, Pension plan

Long term benefits: Long-term care insurance, Maternity and parental benefits

Other benefits: Free parking available, Learning/training paid by employer, On-site amenities, On-site recreation and activities, Other benefits, Paid time off (volunteering or personal days), Team building opportunities, Parking available, Travel insurance, Wellness program

How to apply

By email: careers@portagecollege.ca

Online: https://portagecollege.ca/careers-at-portage/career-opportunities/administrative-assistant-to-the-chief-financial-officer-executive-assistant/

Underrepresented groups are encouraged to apply! Please note that this position is targeted at Canadian citizens and permanent residents; foreign nationals will be considered only if we do not succeed in recruiting Canadians.