Facilities Space Planner

General Summary

As part of the Site Services Team, and under general supervision, assists Principal Interior Designer & Project Planner and Head of Construction Project Management with organizing and tracking project activities. Primary duties include computer-aided design and furniture management tasks related to new and ongoing Facilities projects. Role will focus on maintaining tools to track and report space planning project status as well as coordinate meetings, resources, equipment, and communicating information to internal and external customers.

Specific Duties and Responsibilities

• Space Planning: AutoCAD updates for individual and department moves and additions; track and update seating requests and relocations*
• Manage project-related paperwork by ensuring all necessary materials are properly filed, stored, and up to date*
• Furniture Coordination: researches, compiles, prepares scope, and performs tasks related to contracts, Certificates of Insurance, Purchase Orders, Blanket Purchase Orders, etc.*
• Move Coordination: work with Facilities team to plan and communicate move coordination* Finance Coordination: track and keep current staffing headcounts through move/new hire/termination*
• Standards Adherence: Work with Principle Interior Designer and Facilities Team to identify and maintain Penumbra design and finish standards across campuses, including color selection, finishes, signage, etc.
• Project Summaries: direct project correspondence by preparing meeting minutes and emails for distribution
• Adhere to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures. *
• Understands relevant security, privacy and compliance principles and adheres to the regulations, standards, and procedures that are applicable to the Company. *
• Ensure other members of the department follow the QMS, regulations, standards, and procedures.*
• Perform other work-related duties as assigned.

*Indicates an essential function of the role

Position Qualifications

Minimum education and experience:

• Associate degree with a minimum of 3+ years of related experience, or equivalent combination of education and experience

Additional qualifications:

• Proficient in the use of AutoCAD, MS Word, Excel, and PowerPoint
• Knowledge of Adobe Photoshop, Adobe Illustrator, Revit (Penumbra does not have a license for this but it could provide a benefit), Microsoft Project a plus
• Track record of ensuring tasks are completed in a timely manner and went above expectations is a must
• High degree of accuracy and attention to detail
• Strong oral/written communication, interpersonal and computation skills
• Excellent organizational skills, with ability to prioritize assignments while handling various projects simultaneously
• Ability to exercise discretion and good judgment with confidential and sensitive information

Working Conditions

• General office, laboratory, and cleanroom environments.
• Potential exposure to blood-borne pathogens or chemicals commonly used in biomedical device manufacturing
• Requires some lifting and moving of up to 25 pounds.
• The employee is frequently required to stand, walk, sit, and reach with hands and arms, and to use a computer, sitting for extended periods.

Annual Base Salary Range:  $71,000 - $90,000

We offer a competitive compensation package plus a benefits and equity program, when applicable.

Individual total compensation will vary based on factors such as qualifications, skill level, competencies, and work location.