Transaction Coordinator

About the Role: We are looking for an experienced Transaction Coordinator to join our real estate operations team. In this role, you will serve as the central point of contact across a portfolio of active transactions, supporting agents and coordinating all parties — from executed contract through closing. You’ll work closely with buyers, sellers, lenders, title companies, and internal stakeholders to deliver a seamless home buying and selling experience for our customers. This is a full-time remote position reporting to the Transaction Operations Manager.

What you'll do here:

•      Manage time-sensitive transaction tasks from executed contract to close, maintaining a consistent focus on delivering a high-quality customer experience at every stage.
•      Serve as a liaison between buyers, sellers, agents, lenders, and other transaction stakeholders to ensure a seamless process.
•      Coordinate closings with title companies and lenders, ensuring all required documentation is collected and accurate, and that closings are recorded in a timely manner.
•      Draft MLS listings and verify that all required documentation is received and accurate prior to listing properties.
•      Ensure contract documents and amendments meet regional and transaction-specific compliance requirements.
•      Monitor transaction progress and proactively address issues as they arise.
•      Maintain accurate, well-organized transaction files and records throughout the lifecycle of each deal.
•      Deliver consistent, professional communication and service to all parties involved in a transaction.

We'd love to hear from you if you have:

•      At least 2+ years of experience in a real estate transaction coordination role or other relevant operations experience.
•      Demonstrated ability to manage multiple concurrent transactions at varying stages of the process.
•      Strong attention to detail and organizational skills, with experience maintaining accurate and complete transaction records.
•      Clear, professional written and verbal communication skills; comfortable coordinating with buyers, sellers, agents, lenders, and title representatives.
•      Proficiency with real estate software and MLS systems.
•      Working knowledge of regional real estate regulations and compliance requirements.
•      Ability to work independently in a remote environment while staying closely aligned with a broader team.
•      Active Real Estate license in Florida is required