Fleet, Inventory & Compliance Officer

Position: Fleet, Inventory & Compliance Officer

Department: Public Works

Job Classification: Full-Time (Safety Sensitive)

Reports to: Director of Public Works

Job Summary: The Fleet, Inventory & Compliance Officer is responsible for ensuring proper asset tracking and verification, preventative maintenance scheduling, driver and operator compliance, and regulatory reporting for the Public Works Department. The position maintains accurate fleet and equipment records, monitors compliance requirements, and assists in reducing operating costs through effective asset management and reporting.

Responsibilities

• Physically and digitally verify fleet and equipment inventory on an annual basis to prevent asset loss and reduce legal liability.
• Maintain accurate records of all Public Works vehicles, equipment, and assets.
• Monitor asset usage and maintain up-to-date inventory databases.
• Track equipment status, locations, and lifecycle information.
• Schedule and document routine inspections, maintenance, and repairs for fleet vehicles and equipment.
• Maintain preventative maintenance records and ensure servicing is completed according to established schedules.
• Coordinate repairs and follow up on maintenance requirements to minimize equipment downtime.
• Maintain driver and operator qualification files and records.
• Track and document drug and alcohol testing programs and compliance requirements.
• Monitor and ensure completion of mandated pre-trip and post-trip inspections.
• Maintain compliance records for operators and equipment certifications.
• Accurately report fuel usage and maintain data tracking on fleet assets to reduce operating costs.
• Prepare reports related to fleet performance, maintenance, inventory, and compliance requirements.
• Ensure all records and reports comply with applicable legislation, policies, and departmental procedures.
• Participate in monthly supervisors' meetings.
• Provide monthly updates on fleet inventory, asset data, and compliance activities.
• Prepare reports and recommendations regarding fleet operations and asset management.
• Perform other duties as assigned.

Qualifications

• Valid Class 5 Driver's Licence.
• Grade 12 diploma or equivalent.
• Proficient computer skills, including experience with databases, spreadsheets, and record management systems.
• Experience working with Public Works operations, fleet management, or construction equipment is considered an asset.
• Strong organizational and record-keeping skills.
• Ability to interpret and maintain compliance documentation and reports.
• Ability to work independently and as part of a team.

DEADLINE DATE: Friday, July 17th, 2026