Executive Assistant to the CEO

The Opportunity

This is not a traditional administrative role.

The Executive Assistant to the CEO will operate as a strategic partner and operational quarterback — helping drive organizational efficiency, executive execution, communication flow, and cross-functional coordination across a fast-moving SaaS business.

This individual will also play a key role in cultivating a productive, welcoming, and highly organized office environment for our Atlanta team and visiting employees, customers, and partners.

The ideal candidate is exceptionally organized, emotionally intelligent, discreet, resourceful, and energized by solving problems before they happen. You thrive in high-accountability environments, can manage competing priorities with calm precision, and know how to operate with professionalism at every level of an organization.

What You’ll Do

Executive Operations & Prioritization

• Manage the CEO’s calendar, scheduling, travel, and daily priorities with strategic awareness
• Anticipate scheduling conflicts and proactively optimize time allocation
• Prepare briefing materials, agendas, talking points, and follow-up action items for internal and external meetings
• Serve as a gatekeeper and strategic filter for inbound requests and communications

Atlanta Office Management & Operations

• Oversee the day-to-day operations and experience of the Atlanta office
• Coordinate office logistics, vendor relationships, supplies, facilities requests, and workspace organization
• Ensure the office environment reflects Northspyre’s culture, professionalism, and operational standards
• Partner with leadership and People Operations to support onboarding, employee events, team gatherings, and office culture initiatives
• Help coordinate executive visits, customer meetings, recruiting events, and internal offsites hosted in the Atlanta office
• Act as a point of contact for office-related needs while helping maintain a positive and highly functional workplace experience

Cross-Functional Coordination

• Track executive initiatives and ensure timely follow-through across departments
• Coordinate leadership meetings, board-related logistics, investor interactions, and company-wide communications
• Partner closely with department leaders to maintain organizational alignment and accountability
• Assist in driving operational cadence and executive workflows

Strategic Support

• Conduct research, synthesize information, and prepare summaries for executive decision-making
• Help organize and execute high-priority projects and special initiatives
• Draft internal communications, presentations, and executive correspondence
• Support preparation for board meetings, fundraising activities, customer engagements, and strategic partnerships

Culture & Leadership Enablement

• Help foster a high-performance, organized, and positive executive operating environment
• Maintain the highest standards of confidentiality, professionalism, and discretion
• Represent the CEO and Northspyre with maturity, judgment, and strong interpersonal skills

What We’re Looking For

• Early-career professional with experience supporting senior leaders, coordinating high-priority initiatives, or operating in fast-paced startup, hospitality, operations, or client-facing environments; strong potential, professionalism, and organizational ability are valued as highly as years of experience.
• Experience in a high-growth startup, SaaS company, consulting firm, investment environment, or commercial real estate organization preferred
• Prior experience supporting office operations, workplace management, or employee experience initiatives is strongly preferred
• Exceptional organizational and project management skills
• Outstanding written and verbal communication abilities
• High emotional intelligence and strong professional judgment
• Ability to manage ambiguity, shifting priorities, and confidential matters with discretion
• Strong proficiency with modern productivity tools including Google Workspace, Microsoft Office, Slack, ClickUp, and calendar management platforms
• Naturally proactive with a “figure it out” mentality
• Comfortable operating independently while maintaining alignment with executive priorities

What Makes Someone Successful in This Role

• You anticipate needs before they arise
• You create structure in fast-moving environments
• You are calm under pressure and highly dependable
• You balance professionalism with warmth and adaptability
• You take ownership and execute with urgency
• You understand how to navigate executive dynamics and organizational complexity