Administrative Assistant 3

RELOCATION ASSISTANCE: Relocation assistance may be available

CLEARANCE REQUIRED FOR START: Yes

CLEARANCE TYPE: Secret

TRAVEL: Yes, 10% of the Time

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Aeronautic Systems has an opening for an Administrative Assistant 3 to join our team of qualified, diverse individuals. This position supports a large cross discipline engineering team and will be located in Melbourne, Florida.  This is an office-based role working a 9/80 schedule (every other Friday off; hybrid/telecommuting not available).

Job Responsibilities:

• Manage arrangement of meetings and conferences: reserving conference rooms, creating/managing Outlook invites, coordinating / ordering meal plans, coordinating badging / visit requests as necessary, etc.
• Arrange on-site and virtual meetings—including conference-room bookings, catering, agenda preparation, and follow-up on action items—while overseeing all logistical details
• Collect, compile, and summarize data for reports and presentations; draft, edit, and proofread documents for accuracy and grammar, facilitating on-time delivery
• Track, document, and close team action items; manage data movement through approved processes from unclassified to classified networks
• Collect, organize, and distribute mail for support team
• Review drafts and finished documents for appropriate grammatical and spelling usage
• Proactively answering questions relating to office operations and established policies and procedures
• Troubleshoot, provide solutions, and improving office processes if necessary
• Oversee office supply inventory, place purchase orders within allotted budget, and monitor stock levels to prevent shortages
• Gather, compile and report on information relevant to supervisor’s assignment in a timely and accurate manner
• Manage conflicting outlook calendars, travel booking & expense reports, screening calls

Basic Qualifications:

• High School Diploma or equivalent and 4 years of additional administrative experience
• Basic proficiency in Microsoft Office suite (Word, PowerPoint, Outlook, and Excel), Teams (or equivalent), and SharePoint (or equivalent)
• Demonstrated ability to multitask with competing priorities
• Ability to obtain and maintain DoD Secret Security Clearance within a reasonable period as determined by the company to meet business needs
• Ability to lift 25+ lbs. daily (restocking printer paper for team)

Preferred Qualifications:

• Current DoD Secret level clearance (or higher)
• Administrative experience in the defense or government contracting industry
• Experience working with travel agencies to coordinate itineraries for domestic and international travel
• Experience with travel and expense reporting systems (Concur or similar)
• Experience in planning, coordinating, and overseeing catering for corporate meetings
• Strong ability to multi-task with competing priorities in a positive manner
• Well-organized and detail-oriented
• Excellent communication and interpersonal skills

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Primary Level Salary Range: $48,400.00 - $80,600.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.