Program and Training Coordinator

We are looking for an organized, tech-savvy Program & Training Coordinator!

If you thrive on keeping things organized, detail oriented, have a positive attitude with exceptional administrative and technology skills, we want to meet you! We are looking for a tech-savvy, highly organized, strong communicator who can manage multiple priorities in a fast-paced environment.

What you will do:

Administrative & Executive Support

• Perform administrative duties including document preparation, filing, correspondence, and reports.
• Assists in the administrative aspects of national and local matters pertaining to the Office of the National VA Council President.
• Maintain calendar of the Council President/designee, as well as the entire staff regarding conference calls and meetings. This is the ensure efficient utilization of time.
• Monitor project timelines and provide administrative support to ensure deadlines are met.
• Answer and direct incoming calls and email inquiries in a professional and courteous manner.
• Back up for communicating demands to bargain information to District Representatives per the President.
• Ensure proper documentation is received for newly elected District Representatives and provide NVAC policies, descriptions, and procedures to those elected.
• Maintain all directories, phone logs, committee lists, and any other contact lists to ensure up to date and accurate.
• Perform other duties as assigned by the NVAC President.

Meeting & Conference Coordination

• Schedule, coordinate, and manage virtual meetings using Microsoft Teams, Zoom, or other online collaborative platforms.
• Create meeting invitations, distribute agendas and supporting materials in a timely manner for monthly Legal Training, monthly Title 38 calls, or other meetings as assigned.
• Prepare, record, and distribute accurate meeting minutes and action item summaries.
• Provide support and coordination for specially called conferences or events.
• Helps prepare for and attends National Council Conventions, Legislative Conferences or other select events if assigned by the President, and assists with materials preparation, scheduling, and logistics as directed.

Training & Educational Support

• Develop and provide training, coordinating access to various educational platforms for the local union officials and executive committee members.
• Generate reports and survey data for virtual and in-person training.
• Support communication efforts through email distributions, surveys, and participant outreach.
• Some travel is required.

Technology & Systems Administration

• Utilize Microsoft Office 365 applications including Outlook, Word, Excel, PowerPoint, Teams, and OneDrive.
• Create, maintain, and update spreadsheets using Microsoft Excel and Google Sheets.
• Develop and update standard operating procedures (SOP).
• Support the administration of survey platforms and online data collection tools.
• Serve as back up for Communications Department (President’s Briefing and NVAC Website)
• Maintain electronic filing systems and ensure proper organization of digital records.
• Maintain our website events calendar to ensure it is up to date.

Why Join Our Team?

With every meeting you coordinate, every project you organize, and every detail you manage will help strengthen the support we provide to our members. We offer medical benefits, dental, paid time off, sick leave, and retirement.

Apply today!

Pay: $60,000.00 - $67,000.00 per year

Benefits

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Work Location: Hybrid remote in Salem, VA 24153