Personal Assistant / Executive Assistant to CEO (Indore)

Job Description – Personal Assistant / Executive Assistant To CEO Overall Job Purpose Grade: To be a highly trusted qualified who supports the CEO with administrative tasks, manages communications, and organizes the CEO’s schedule to enhance their efficiency. This role requires discretion, excellent organizational skills, and the ability to manage complex tasks and communications effectively.

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Key responsibilities To be physically present with the founder all the time To inform or remind staff and concerned people about meeting being scheduled or changed

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Takes timely follow ups and ensure the work reaches to the closure once being 1

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To act as a first point of contact dealing with correspondence and phone calls To proactively manage and coordinate the diary of the Chief Executive by prioritizing and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided. Plan and organize travel and accommodation when required

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Maintain effective filling and data storage including emails and retrieval systems ensuring the needs of the Chief executive are met. To provide full assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the Chief Executive. To provide support for Board of Director meetings by ensuring meetings are properly arranged and serviced.

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This will include drafting agendas, collating papers and reports, taking minutes and following up action points. Supporting the Chief Executive to keep the Board of Director informed about the work of the organization and their appropriate training and induction. To service meetings of the Senior Management Team by drafting and collating papers and reports, preparing manageable agendas, taking minutes and following up on actions points.