Office Services Administrator

Job ID: 107014

• Mumbai

Do you want to work on complex and pressing challenges—the kind that bring together curious, ambitious, and determined leaders who strive to become better every day? If this sounds like you, you’ve come to the right place.

YOUR IMPACT

As the Office Services Administrator at our Mumbai office, you will play a key role in ensuring the smooth operation and welcoming atmosphere of our workspace.

You will be the first point of contact at the front desk, greeting firm members, visitors, and new hires, and serving as their go-to resource for information and support.

Your responsibilities will include managing conference room bookings, handling access cards, distributing IT accessories, preparing visa letters, and arranging for photographers or videographers as needed. You will also take charge of office decorations for festive events, manage printing and distribution of ID and business cards, coordinate gifting for various occasions, and help maintain security and confidentiality within the office.

Additionally, you will oversee vendor contracts, maintain administrative data, support food and beverage arrangements, and ensure timely renewals of memberships and guest house bookings. Throughout your role, you will collaborate closely with the Mumbai Office Services Team, the team lead, the Senior Manager of Administration, and colleagues from other locations, providing backup support and contributing to a positive and efficient office environment.

YOUR GROWTH

You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.

In return for your drive, determination, and curiosity, we’ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.

When you join us, you will have:

• Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.
• A voice that matters: From day one, we value your ideas and contributions. You’ll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.
• Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm’s diversity fuels creativity and helps us come up with the best solutions. Plus, you’ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.
• Exceptional benefits: On top of a competitive salary (based on your location, experience, and skills), we provide a comprehensive benefits package to enable holistic well-being for you and your family.

YOUR QUALIFICATIONS AND SKILLS

• Minimum qualification required is a Graduate degree from a reputed University
• 2+ years in a similar role in the hospitality industry or in a multi-national organization
• Excellent organizational capabilities, including the ability to initiate tasks independently and see them through to completion
• Strong typing and proofreading skills; ability to produce documents quickly and accurately.
• Strong technical skills, including proficiency in Outlook, PowerPoint, Word, and Excel
• Excellent interpersonal skills with the ability to effectively manage stakeholders and thrive in a team
• Ability to prioritize tasks and work efficiently in a fast-paced, deadline-oriented environment
• Strong communication skills, both verbal and written, in English and local office language(s), with the ability to adjust your style to suit different perspectives and seniority levels