Program Administrator

We have an opening for an Administrator to work in a dynamic and fast-paced environment within the Office of Laboratory Oversight (OLO) within the Director’s Office.  You will provide administrative and operational solutions to the Office of Laboratory Oversight, including the Mission Integrity, Mission Assurance, and Employee Concerns Program teams. This position supports OLO senior leadership through high-level coordination, project coordination, confidential document preparation, hiring support, process improvement, stakeholder engagement, and technical support. The role requires independent judgment, strong organizational skills, and the ability to manage multiple complex priorities in a highly visible and sensitive environment.

This position offers a hybrid schedule, blending in-person and virtual presence. You will have the flexibility to work from home one day per week. 

You will

• Assess and implement administrative, operational and project coordination requirements in support of OLO leadership and Mission Integrity.
• Serve as a point of contact for the OLO Director, including independently setting priorities when committing their time; organize and coordinate complex and often confidential calendars, including on- and off-site meetings.
• Coordinate and lead projects, including website maintenance and updates, cross-functional initiatives, and team events, ensuring projects are completed on time, within scope, and aligned with organizational goals.
• Manage hiring workflows, including job postings, interview scheduling, candidate coordination, ranking sheet compilation, job offers, and onboarding.
• Contribute to preparation, review, and distribution of confidential correspondence, reports, presentations, and other sensitive documents.
• Plan and coordinate events, site visits and meetings, including interactions with internal and external stakeholders, Laboratory Management, DOE, NNSA, auditors, and ethics-related groups and department leadership.
• Contribute to monthly budget review activities, including information validation and tracking support.
• Identify opportunities for process improvement and implement solutions that improve efficiency and compliance.
• Provide basic technical support for common office IT issues, Microsoft Office applications, SharePoint, and forms.
• Provide working supervision, guidance, and training to an administrative specialist as assigned.
• Perform other duties as assigned.

• Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship. 
• Associate’s degree in a business-related field, or an equivalent combination of education and related experience in a business, operational, organizational, events, outreach, communications support, or administrative area.
• Experience providing advanced administrative or operational support to managers and interpreting and applying policies and procedures in a complex organizational environment.
• Demonstrated ability to independently prioritize and manage multiple complex and frequently shifting assignments, assess issues, exercise sound judgement, and implement effective solutions.
• Excellent interpersonal, written and verbal communication skills with strong customer skills and the ability to work effectively with a wide range of stakeholders.
• Demonstrated discretion in handling confidential and highly sensitive information.
• Experience supporting hiring processes and working with HR systems or recruiting tools.
• Advanced computer skills in Microsoft Office applications, SharePoint, and related business tools, including preparation of spreadsheets, reports, presentations and correspondence.
• Strong problem-solving, coordination, and organizational skills.

Qualifications We Desire

• Familiarity with LLNL's policies and procedures.
• Experience supporting senior leaders or director-level management.
• Experience with records management, compliance processes, and policy interpretation.
• Experience with website administration, document layout, and process improvement efforts.
• Experience coordinating external audits, committee support, or formal site visits.
• Knowledge of LLNL business applications and processes such as SmartRecruiters, LEAP, TIME, EAM, LTRAIN, ePay, Cliqbook, DevonWay and LabWatch.
• Experience providing lead direction, training, or work coordination to support staff.

Pay Range

$94,560 - $115,728 Annually

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage.  An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

#LI-Hybrid

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2026 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit https://www.llnl.gov/inclusion/our-values

Security Clearance

This position requires a Department of Energy (DOE) Q-level clearance.  If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing.  Q-level clearance requires U.S. citizenship. 

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession.  This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.  

If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas.  Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory.  If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request. 

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.