Administrator

Are you ready to embark on an extraordinary journey to shape the future of Ontario's Legislative Assembly, with innovation and excellence in parliamentary operations? At the Office of the Assembly, we're not just supporting Parliament; we’re a dynamic team dedicated to driving change and making an impact every day.

At the heart of our mission is to provide non-partisan administrative and procedural services to all MPPs, along with operational support for the daily activities of the Legislative Assembly of Ontario. Our success is intricately tied to the strength and diversity of our staff, as we champion our core values: integrity, inclusiveness, collaboration, and excellence.

Looking for a meaningful career where you can apply your administrative expertise in a fast-paced parliamentary environment? Reporting to the Executive Operations Manager, you will provide administrative, financial, records management, and logistical support to senior officials within the Office of the Clerk.

This is a new vacancy.

What You’ll Do

You’ll act with integrity to:

• Serve as the primary point of contact for Members of Provincial Parliament, staff, the public, and external stakeholders, providing professional reception and accurate information services.
• Manage confidential parliamentary, legal, personnel, and financial information while maintaining records, filing systems, archives, and retention schedules
• Support preparation of official legislative documents, including Royal Assent materials, legislative notices, and Speaker-related correspondence.
• Process financial transactions including invoices, purchase requisitions, expense claims, and budget tracking in compliance with established policies.
• Coordinate administrative functions including correspondence, scheduling, travel arrangements, meeting logistics, and records digitization (including BOIE and Clerk’s Office files).

You’ll support our collaboration as you:

• Provide executive administrative support to the Clerk, Executive Operations Manager, Deputy Clerk, and as required.
• Prepare briefing materials, itineraries, country notes, and conference documentation for official travel and parliamentary business.
• Organize logistics for visits, delegations, and official programs involving Members and external stakeholders.
• Assist with Commonwealth Parliamentary Association (Ontario Branch) administrative coordination and documentation.
• Maintain office operations including supply management, mail handling, document production, and backup administrative support as required.

How You Qualify

You demonstrate excellence through your:

• Post-secondary education in Office Administration, Business Administration, Public Administration, or equivalent combination of education and experience.
• 1–3 years of administrative experience in an executive or professional office environment handling confidential and high-volume work.
• Strong knowledge of office administration, financial processes, records management, and legislative or procedural documentation.
• Advanced communication skills in English and French, both written and verbal.
• Strong organizational skills, sound judgement, attention to detail, and proficiency with office and records management systems.

Here’s what awaits you:

• A dynamic, unique work environment
• A team of dedicated professionals
• A comprehensive benefit and pension package including a comprehensive short term sickness plan and personal days
• Support for your career through training and development
• Access to an employee and family assistance program

If you’re ambitious, passionate, and ready to make your mark, seize the opportunity by selecting “” at the bottom of the page.

Join us in shaping the future of Ontario's Legislative Assembly. Your journey starts here!

The Legislative Assembly of Ontario is proud to be an equal opportunity employer who champions diversity and inclusion. We foster an environment where unique perspectives are valued, ensuring that everyone has the opportunity to make a meaningful impact. If you need accommodations during the application process, please don’t hesitate to reach out to us at hr@ola.org.

While we appreciate your interest in obtaining employment with the Legislative Assembly of Ontario, only those selected for an interview will be contacted.