Ryan White Lead Contracts Monitor (Project/Program Manager II)

Summary

Position Summary

The Ryan White Part A Lead Contracts Monitor & Clinical Quality Management (CQM) Coordinator (Project/Program Manager II) is the lead staff responsible for all aspects of contract development, execution, and coordination of federal, city, and state-funded agency contracts Additionally, the Lead Contracts Monitor & CQM Coordinator will facilitate monthly, quarterly, and annual program and subrecipient monitoring activities, communications, and follow-up.

This position is responsible for developing contract exhibits including scopes of work, budgets, report forms, and invoice templates as well as any exhibits outlining contract/reporting requirements. The position facilitates the Quarterly Assessment process, provides overall agency program monitoring and technical assistance, and leads in agency and funder site visits. The Lead Contracts Monitor & CQM Coordinator monitors subrecipient agencies to ensure compliance with federal, state, and local regulations and attends the monthly Seattle TGA HIV Planning Council meetings and other committees as assigned. The incumbent supports the Clinical Quality Management function coordinating meetings, querying the client database, producing reports, forms, and presentations. The position also assists the Ryan White Part A Program Manager with tasks associated with the Ryan White Part A reports and application as well as planning, facilitating, and managing activities related to Request for Applications (RFA) procurement process.

Background

The Ryan White program is a federal program that provides services to people with HIV. This position offers variety in scope and duties and an exciting opportunity to help improve the care our clients receive.

Commitment To Equity and Social Justice

Named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.

The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts.

We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti-racist and accountable to Black, Indigenous and People of Color communities.

To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx

Work Schedule

Monday through Friday, 8:00 am to 5:00 pm. FLSA Non-Exempt and overtime eligible.

Work Location

Chinook Building, 401 5th Ave, Seattle, WA 98104.

Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

Remote and Onsite Work

The team works in a hybrid model, with days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change. The primary onsite location is 401 5th Ave, Seattle, WA 98104.

Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Employees will be provided with a County-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.

Job Duties

• Assist Ryan White Part A Program Manager with writing, editing, and proofreading portions of Ryan White Part A applications.
• Assist Ryan White Part A Program Manager with coordinating and writing Requests for Proposals/Applications (RFP/A) for Ryan White Part A funds.
• Develop contracts for federal, state, and city-funded agency contracts. including contract exhibit development, including contract negotiation, final revisions, and entry into the contracting system as well as monitoring contracts through the signature process.
• Monitor programs for funded agencies including reviewing relevant reports, ensuring deliverables are met, and expenditures are justified. Provide technical assistance and corrective action plans when needed for contract compliance.
• Leads and coordinates the processes and communication for all programmatic monitoring activities, including monthly, quarterly, and annual processes to ensure compliance with federal legislation and local requirements.
• Provides oversight and monitoring of assigned contracts. Furnishes training and technical assistance to assigned programs and subrecipient agencies.
• Provide preliminary invoice review including cost analysis and performance data, as well as any program-related information the Fiscal Monitor needs to pay submitted invoices.
• Participate in federal and state site visits.
• Support the Clinical Quality Management function by querying the client database, producing reports, developing presentations, and coordinating meetings and quality improvement efforts.

Experience, Qualifications, Knowledge, Skills

Our ideal candidate will demonstrate the following (Minimum):

• At least three years of experience working on government contracts including developing contract exhibits and monitoring programs.
• Working knowledge of federal Ryan White legislation and requirements for recipients and subrecipients of federal funds including the Uniform Guidance.
• Demonstrated proficiency developing database queries using SQL Server Management Studio and proficiency using Microsoft Office applications.
• Excellent writing and verbal communications skills.
• Ability to establish and maintain effective relationships with people and community-based organizations of diverse backgrounds.
• Ability to work effectively as a member of a team.
• Washington State Driver’s license preferred.

Supplemental Information

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

Who May Apply

this Career Service position is open to all qualified applicants

The following items are required to be considered for this vacancy:

• NEOGOV Job Application (The responses on your job application should be thorough and complete and will be used in the screening process)
• Supplemental Questions (The responses to the supplemental questions should be thorough and complete and will be used in the screening process)
• a Cover Letter

(Please note: Cover letters (remove if not applicable), resumes (remove if not applicable), and additional attachments will not be reviewed as part of the evaluation process if not outlined as a required application material as outlined above).

Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.

Necessary Special Requirements

• The selection process may include evaluation of application materials and supplemental questions, interviewing, and testing. You must completely fill out the application with your relevant education and work experience.
• The selected candidate must be able to pass a thorough background investigation, but findings may not necessarily disqualify an applicant for employment.
• For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring. For tips on interviewing, please visit https://www.kingcounty.gov/~/media/audience/employees/learning-and-development/Interview_Tips.ashx?la=en.
• Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
• Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
• Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
• Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
• When Public Health responds to an emergency, and in accordance with relevant CBA language and/or KC policy and procedures, we may assign duties outside your regular job description. This may involve responding at any time, including nights and weekends, with possible deployment to locations other than the department.
• If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.

Union Membership

not represented by a labor union

Contact

For questions about the application process, contact the Recruiter.