HR Coordinator - Recruitment & Payroll

HR COORDINATOR - Recruiting & Payroll

(Existing vacancy)

WHO IS KEILHAUER?

Founded in 1981, Keilhauer is a privately owned, design-focused contract furniture manufacturer. Keilhauer manufactures seating and tables that makes work more comfortable for all. Keilhauer products are thoughtfully made to support communication and engagement in spaces such as meeting rooms, collaboration areas, lobbies and lunchrooms. Working with world-renowned furniture designers, Keilhauer is internationally recognized for award-winning design, built with extreme craftsmanship, to the highest environmental standards.

ABOUT THE ROLE

We are looking for a people-focused, detail-oriented HR professional who can balance relationship-driven recruitment with smooth, accurate HR administration. Reporting to the Director of Human Resources, the HR Coordinator - Recruitment & Payroll will support full-cycle recruitment, weekly payroll processing, onboarding, HR administration, health and safety coordination, and day-to-day employee questions.

This role is well-suited to someone who can draft a job posting, screen candidates, review payroll details, and keep confidential information accurate, organized, and handled with care. Supporting safe work practices, maintaining health and safety documentation, and assisting with related training and committee activities are also important parts of the role.

This is a great opportunity for someone with an HR degree/diploma who enjoys the energy of recruitment, the precision of payroll, and the variety that comes with supporting a small HR team in a busy manufacturing environment. Supporting employee needs at work helps Keilhauer advance its mission of making work comfortable for all.

PRIMARY RESPONSIBILITIES

• Leads full-cycle recruitment for assigned roles, including creating engaging job postings, sourcing and screening candidates, coordinating and conducting interviews, supporting selection decisions, preparing offers, and helping new hires get off to a strong start.
• Supports accurate weekly payroll processing by reviewing employee information, preparing payroll-related changes, responding to routine payroll questions, and acting as the backup to the Payroll & Wellness Manager.
• Supports safe work practices, maintains health and safety records, and assists with health and safety administration and coordination.
• Keeps HR documentation organized and up-to-date, including employee records, policies, organizational charts, training records, and other confidential HR files.
• Responds to employee and candidate inquiries with professionalism, accuracy, discretion, and a helpful sense of urgency.
• Ensures HR and payroll activities adhere to the Employment Standards Act and all relevant legislation in Ontario.

QUALIFICATIONS

• Degree or Diploma in Human Resources or a related HR-focused program is required.
• Minimum of 2 years' experience supporting an HR department; previous payroll or accounting experience is required.
• Comfort switching between relationship-focused recruiting work and detail-focused payroll administration.
• Curiosity, follow-through, and the confidence to ask good questions when accuracy matters.
• Thorough knowledge of ESA and employment legislation as it relates to HR in Ontario.
• Strong attention to detail, communication and organizational skills.
• Ability to maintain discretion and handle sensitive information.
• Proficiency with HRIS systems and Microsoft Office Suite.
• Possession of a valid driver’s license, current insurance, and reliable access to a vehicle is required, as travel to multiple locations may be necessary.

DOES THIS ROLE SOUND LIKE A FIT?

If you are the kind of HR person who enjoys people, process, details, and a little bit of controlled chaos, we would like to hear from you! Keilhauer is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive, respectful environment for all employees. If you require accommodation during any stage of the recruitment process, please notify us in advance so that appropriate arrangements can be made.

If this role is for you, please apply with your resume and tell us why you would be a great addition to our team! Please note that only those selected for an interview will be contacted.

Please note that AI may be used during the recruitment and selection process for this role.

Job Types: Full-time, Permanent

Pay: $55,000.00-$60,000.00 per year

Benefits

• Casual dress
• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Profit sharing
• Vision care
• Wellness program

Application question(s):

• This position is a full-time onsite position located in Scarborough, Ontario. Are you interested in working on-site at our location?
• Do you have a valid driver's license, current insurance and reliable access to a vehicle?

Experience

• Payroll: 1 year (required)
• Human resources: 2 years (required)

Work Location: In person