Executive Receptionist, Leadership Team

Job Details

Provides comprehensive administrative and operational support to ensure the efficient functioning of the department. Serves as a
key point of contact for internal and external stakeholders, managing communications, coordinating schedules, and supporting
day-to-day office operations. This role requires strong organizational skills, attention to detail, and the ability to prioritize multiple
tasks in a fast-paced environment while maintaining a high level of professionalism and confidentiality.

Job Description

Please note, this role is onsite in Philadelphia, PA Monday through Friday

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Manages complex calendars, schedules meetings, and coordinates appointments using Outlook, Teams, and other organizational tools.
• Serves as a primary point of contact by managing incoming calls, emails, and correspondence; prioritizes and routes communications appropriately.
• Prepares, edits, and distributes reports, presentations, and other business documents with a high level of accuracy and professionalism.
• Maintains sensitive and confidential information, including personnel records and organizational data, in accordance with established policies.
• Coordinates meetings and events, including logistics, materials preparation, and follow-up activities.
• Performs data entry and maintains organized electronic and physical filing systems to ensure accessibility and compliance.
• Manages office operations, including monitoring and ordering supplies and supporting general administrative needs.
• Processes incoming and outgoing mail and supports document handling, scanning, and recordkeeping activities.
• Provides general administrative support as needed, including assisting team members and contributing to special projects.
• May provide guidance or informal support to less experienced staff, as applicable.

Education and Experience:

• High School Diploma/GED required
• 1 year of administrative or clerical experience required.

Knowledge, Skills and Abilities - Required

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Microsoft Teams
• Strong organizational and time-management skills with the ability to prioritize competing demands
• Excellent written and verbal communication skills
• Demonstrated attention to detail and accuracy in work output
• Professional interpersonal skills with the ability to interact effectively at all levels of the organization
• Ability to handle sensitive information with discretion and maintain confidentiality
• Self-motivated, dependable, and capable of working both independently and as part of a team

 

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Thomas Jefferson University

Primary Location Address

1015 Chestnut Street, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.    

Jefferson is committed to providing equal educa­tional and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status. 

Benefits

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

For more benefits information, please click here