Office Manager

Job Summary

We are seeking a dynamic and highly organized Office Manager to lead our administrative operations and ensure the smooth functioning of our office environment. This role is vital in coordinating daily activities, managing office systems, and supporting staff to foster an efficient, welcoming, and professional workspace. The ideal candidate will bring energy, attention to detail, and a proactive approach to office management, enabling our team to focus on their core objectives with confidence.

Duties

• Oversee daily office operations, including front desk management and administrative support functions
• Manage multi-line phone systems, answer inquiries promptly, and direct calls efficiently using proper phone etiquette
• Maintain organized filing systems, handle data entry tasks, and ensure accurate recordkeeping using tools like Microsoft Office and Google Workspace, Canva, Quickbooks
• Coordinate calendar management for executives and team members, scheduling meetings and appointments with precision
• Provide exceptional customer service by assisting clients, and staff with professionalism and friendliness
• Handle clerical tasks such as proofreading documents, managing correspondence, and supporting bookkeeping activities with QuickBooks or similar software
• Support office supply inventory management and oversee general office maintenance to create a productive work environment

Requirements

• Proven experience in office management or administrative roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and basic computer literacy
• Experience with multi-line phone systems, front desk operations, and customer support functions
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Demonstrated clerical experience including data entry, filing, proofreading, and calendar management
• Knowledge of bookkeeping software such as QuickBooks is a plus for handling basic financial tasks
• Excellent communication skills with professional phone etiquette and customer service orientation
• Ability to multitask efficiently while managing time effectively in a fast-paced environment

Join us as an Office Manager to lead our administrative team with enthusiasm and precision! Your expertise will help create an organized, welcoming atmosphere where our team can excel. We value energetic professionals committed to delivering exceptional support every day!

Pay: $18.00 per hour

Benefits

• Paid time off

Work Location: In person