Office Manager/Admin Contractor

San Francisco, California, United StatesPosted Yesterday

Role Overview

Instawork is hiring a mid-level Office Manager/Admin Contractor. This is a part-time role in San Francisco, California. posted yesterday. Full responsibilities, required qualifications, and the apply link are listed in the description below.

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SparkORLogisticsInventoryPrivacyInstaworkAIBacked

Job description

Instawork is on a mission to create meaningful economic opportunities for skilled hourly professionals in communities around the globe. Our AI-powered labor marketplace helps local businesses scale, and enables global technology companies to push the frontiers of robotics and AI. Backed by world-class investors like Benchmark, Spark Capital, Craft Ventures, Greylock, Y Combinator, and others, we’re looking for exceptional talent to reimagine the way the world works.

We are seeking a passionate and highly motivated Office Manager/Admin to facilitate a smooth transition as we move into our new San Francisco office. This role involves supporting the day-to-day logistics of the office move, coordinating with vendors and building management, and setting up the new space. You'll work closely with People Ops, Workplace/Facilities, and local team leads to ensure a seamless transition with minimal disruption to the business.

This is a part-time/contract role for approximately 60-90 days. Hours will vary week to week depending on move-related needs, with heavier hours expected around key move milestones. This is an on-site position based in our San Francisco office.

Responsibilities:

Coordinate logistics with movers, vendors, and building management for the office move.
Manage move timeline and checklists, proactively flagging risks or delays.
Set up and organize the new office space, including furniture, supplies, signage, and seating.
Serve as the on-site point of contact for movers and vendors on move day(s).
Manage office supply inventory and ordering as needed.
Coordinate with IT/Facilities on equipment setup and desk assignments.
Maintain general office upkeep and organization during the transition period.
Support local team members with move-related questions and needs.
Assist with any post-move cleanup, returns, or vendor close-out tasks.

Required Skills:

Proven experience in office management or administration roles.
Excellent organizational and multitasking skills.
Strong communication and coordination abilities.
Attention to detail and problem-solving skills.
Ability to work independently and handle high-pressure situations.
Familiarity with office move logistics is a plus.
Flexible availability to meet the demands of the role, including heavier hours around key move milestones.
Proficiency in using office software and systems.

For CA Based Applicants: Hourly Rate of $35-$45 per hour

Our Values

Empathy, Trust & Candor
We put ourselves in the shoes of our colleagues and customers and don’t shy away from uncomfortable conversations, instead building trust through honest and direct feedback.
Bias for Action
We practice high-velocity decision-making, clear-eyed that we often operate with incomplete information. Growing quickly means it’s OK to be wrong, so long as we learn from our mistakes and course correct!
Always Be Learning
We’re a curious bunch, and with AI transforming our workplace we encourage everyone to learn from each other, compounding our knowledge and experience to help us change an entire industry.
Act Like an Owner
We work long, hard, and smart, building products that delight our users and drive growth. Your ability to impact Instawork is limited only by your courage and conviction, not your job description.

About Instawork

Founded in 2015, Instawork is the nation’s leading online labor marketplace for food services, hospitality, light industry, and logistics, connecting more than 7M skilled workers with local restaurants, hotels, warehouses, stadiums, and more. Our AI-powered platform serves thousands of businesses across more than 50 major markets in the United States and Canada. We're not just helping fill shifts, we're supporting local economies—and we're just getting started!

Instawork has been featured by CBS News, The Wall Street Journal, The Washington Post, and the Associated Press. Forbes included us on their Next Billion Dollar Startups list; RetailTech Breakthrough named us Workforce Hiring Solution of the Year for 2025; and Inc. 5000 recognized us as one of the country's top 10% fastest-growing companies two years in a row. But what matters most is our impact. We're solving real problems for real people, and we’re doing it at scale.

Join our team to help us build something that matters! We’re looking for superstars who want to help us shape the future of work. With hubs in San Francisco, Bangalore, and Chicago, city offices in New York, Phoenix, and Singapore, we're back to working together in-person five days a week because we believe the best ideas happen when great people collaborate face-to-face. We also value diverse perspectives and encourage applications from candidates of all backgrounds.

Ready to make an impact? Learn more at www.instawork.com/about.

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Frequently Asked Questions

How do I apply for the Office Manager/Admin Contractor position at Instawork?

Use the Apply button above to submit your application directly to Instawork. Most applications take less than 5 minutes if your resume and contact details are ready, and you'll be routed to the employer's official application system to finish.

Where is the Office Manager/Admin Contractor position at Instawork located?

This position is based in San Francisco, California. Instawork has not indicated remote or hybrid options for this role, so candidates should plan for on-site work.

What does a Office Manager/Admin Contractor at Instawork earn?

Instawork has not disclosed a salary range in this posting. Many employers share specifics later in the interview process; you can also ask during a recruiter screen if compensation transparency is important to you.

When was the Office Manager/Admin Contractor role at Instawork posted?

This role was posted on July 21, 2026 (yesterday). It's still listed as actively hiring; we re-confirm openings against the source system multiple times per day and remove closed roles.