Practice Administrator

Job Overview

Insight Global is seeking a dedicated, self-driven Practice Administrator to oversee financial operations, team leadership, and daily workflow across a multi-site medical practice in Ellicott City, MD.

This role is critical in ensuring operational efficiency, financial accuracy, and a high standard of patient care. Serving as the operational backbone of the practice, this individual plays a key role in keeping the organization running smoothly by bridging day-to-day operations with financial oversight and long-term stability.

This is a hands-on role ideal for someone who is confident working independently in QuickBooks and leading a small team in a fast-paced environment.

Duties

• Own all day-to-day accounting in QuickBooks, including processing accounts payable, running payroll, and maintaining accurate financial records
• Balance multiple accounts and perform daily reconciliations of bank accounts and credit cards to ensure accuracy
• Maintain the GL and prepare monthly financial statements and P&L reports to support business decisions
• Track key financial and operational metrics in Excel and consistently monitor performance
• Review financial performance and provide clear summaries and recommendations to leadership
• Oversee billing workflows and partner with internal staff on insurance claims and payment tracking
• Manage and support billing, call center, and back-office staff
• Monitor patient accounts and resolve payment discrepancies
• Support call center scheduling and workflow consistency during business hours
• Identify process gaps and implement improvements to increase efficiency and accuracy

Requirements

• 5+ years of medical office management experience
• Hands-on accounting experience with full ownership of financial processes
• Strong proficiency in QuickBooks, including:

Processing accounts payable

Running payroll cycles

Reconciling accounts and maintaining accurate records

• Experience preparing financial reports, including P&L statements and reconciliations
• Strong Excel skills for tracking and reporting KPIs
• Proven ability to identify inefficiencies and implement process improvements
• Proactive communicator with the ability to manage personnel across multiple locations while maintaining a unified team culture
• Ability to work fully on-site in Ellicott City, MD

Pay: $75,000.00 - $95,000.00 per year

Work Location: In person