Executive Assistant to the Principal (TERM)

Date Posted: 04/07/2026

Req ID: 47598

Faculty/Division: Woodsworth College

Department: Woodsworth College

Campus: St. George (Downtown Toronto)

Position Number: 00052633

Existing Vacancy: Yes

Description

About us

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the world's most comprehensive and diverse academic divisions. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs. For more information, visit www.artsci.utoronto.ca.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The faculty's diversity of opportunities and perspectives reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our innovation and discovery legacy that has changed how we think about the world.

Founded in 1974, Woodsworth College has become a thriving community of over 5300 students, with approximately one-third of students being part-time. We celebrate excellence in a collegial setting and commit to promoting accessibility and equity. Our mission is to provide the best educational experience for a diverse student body, including many part-time and non-traditional students. In addition to being a locus of student life, we sponsor various academic programs.

Your Opportunity

Under the direction of the Principal, the incumbent is responsible for providing executive-level administrative support to the Principal of Woodsworth College, including but not limited to provide support in academic search process, tenure and review process, communication and outreach activities, general administrative functions, and hospitality functions.

Your Responsibilities Will Include

Applying established standards when administering academic search activities

Applying established standards when administering tenure and promotion activities

Editing content for brochures, newsletters, websites and/or handbooks

Drafting internal and external communications

Keeping well-informed on leadership commitments and priorities

Coordinating meeting schedules, agendas, materials, action and follow-up items

Handling sensitive and/or confidential information

Determining logistical details and activities for events and/or programming

Essential Qualifications

Advanced College Diploma (3 years) in Business Administration or acceptable combination of education and equivalent experience.

Minimum three years of recent and relevant experience in providing executive level of administrative support to academic senior leaders in academic search process, tenure and review process, PTR and salary process, communication and outreach activities, general administration and hospitality functions, in a fast paced and dynamic post-secondary academic institution

Experience in liaising with senior administrators and faculty members, as well as University administrators while working with University or academic processes, policies and procedures; and maintaining effective office systems and protocols

Experience drafting, editing and preparing a variety of written documents with the ability to concisely summarize information

Experience in designing and formatting documents, handouts and presentations etc.

Experience facilitating committee meetings including: agenda and document distribution, taking minutes and recording action items in the meetings

Experience in planning and coordinating event logistics, including coordinating event schedules, preparing itineraries, booking speakers, scheduling travel plans, making hotel arrangements, events setup, arranging catering and AV bookings

Experience in preparing statistical reports and summaries from data collected

Experience in maintaining and updating relevant information on digital platforms

Experience in entering and processing expense reimbursements through Concur

Experience using scheduling software to assist in the logistics of organizing meetings and events

Experience administering and managing calendars; monitoring schedules and keeping leaders up to date with upcoming events and deadlines

Strong knowledge of academic search, tenure and review process

Ability to multi-task and deal with competing deadlines effectively and deliver results with initiative and flexibility

Professional demeanor with a strong customer service orientation and effective interpersonal skills to effectively deal with faculty, staff and students and ability to be a team player while assisting and supporting other administrative areas within the department

Excellent organizational, analytical and time management skills with superior ability to oversee busy schedules

Strong verbal and written communication skills

Ability to understand, interpret and apply procedures and guidelines; coordinate information and arrangements with minimum oversight; and ability to exercise judgement and discretion in handling confidential information

Demonstrated ability to make decisions and resolve problems

Advanced skills in MS Office Suite, Office 365, Google calendar/hangout, Zoom, Drupal and Adobe Acrobat Pro with the ability to learn and effectively deploy new technology tools for office tasks

Familiarity with University academic policies & procedures

Assets (Nonessential)

University degree in Business Administration

Familiar with college system within the University.

Experience working in a college or a post-secondary environment

To Be Successful In This Role You Will Be

Accountable

Approachable

Communicator

Efficient

Meticulous

Multi-tasker

This is a term opportunity covering a leave, starting May 2026 to Oct 2027.

This role may be eligible for an Alternative Work Arrangement in accordance with the University of Toronto’s Alternative Work Arrangements Guideline.

Closing Date: 04/16/2026, 11:59PM ET

Employee Group: USW

Appointment Type: Budget - Term

Schedule: Full-Time

Pay Scale Group & Hiring Zone

USW Pay Band 10 -- $72,119. with an annual step progression to a maximum of $92,226. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Administrative / Managerial

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

• buttontext00b26598368a4abe a{ border: 1px solid transparent; } .buttontext00b26598368a4abe a:focus{ border: 1px dashed #25355a !important; outline: none !important; }

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.

Job Segment: Administrative Assistant, Executive Assistant, Secretary, Equity, Administrative, Finance, Research