Bilingual Legal Administrative Assistant

As a bilingual Legal Administrative Assistant in this fast-paced role, you will provide direct support to a team of attorneys and their international casework in the firm’s DC office. You will play a vital role in delivering top-tier administrative assistance in a deadline-driven, dynamic environment. From finalizing critical legal documents to coordinating meetings, events, and travel, your contributions will be essential to the team and firm's success. Candidates who are fluent in Spanish and have prior law firm experience are strongly encouraged to apply!

Key Responsibilities:

• Manage scheduling, coordinating meetings and booking meeting spaces, oversee domestic and international travel arrangements, and process attorney expense reports.
• Perform e-filing in state and federal courts, maintaining up to date knowledge of various court rules and deadlines and maintaining system login information.
• Enter billable hours and process monthly client invoices.
• Transcribe, draft, revise, and format legal documents and correspondence, ensuring formatting aligns with relevant rules and regulations.
• Maintain and organize client files in both digital and physical formats, assist with opening new matters and client intake.

Why You’ll Love Working Here:

• Employees enjoy competitive compensation and generous benefits including paid time off, 401 (k), parental leave, medical, vision, and dental insurance, and more!
• Following an initial training period, this role is approved to work remotely one day a week.

What We’re Looking For:

• Bilingual and legal administrative experience. You are fluent in English and Spanish and have a minimum of three (3) years of Legal Executive Assistant, Legal Administrative Assistant, Legal Secretary experience. Candidates with experience in large law firms will stand out!
• Advanced with technology. You are highly skilled when it comes to all things software and have strong familiarity with MS Office, Adobe Acrobat, NetDocs, Intapp Time, Proforma Tracker, Copilot, and ChromeRiver.
• Accountability and adaptability. You are consistent and someone your team can count on. Working well under pressure, managing multiple deadlines, while also with a sense of urgency will be essential to being successful.
• Caring and confidential. You approach work with the upmost professionalism and always handle confidential information with discretion and mindfulness.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.