Job Title: Project Manager, Media Operations (Media Ocean)

Contract Type: 12-Month Fixed-Term Contract (Maternity Leave Cover)

Location: Toronto, ON

Havas Media is seeking an experienced Project Manager, Media Operations to lead the integration and onboarding of business entity into Media Ocean. This is a project-focused role centered on platform migration, team training, and process standardization.

You will be the primary driver ensuring teams are fully operational, confident, and compliant within Media Ocean (Prisma/Spectra) by the end of the contract period. Experience with Media Ocean Prisma and/or Spectra is required for this role!

KEY RESPONSIBILITIES:

Platform Integration & Migration

• Lead end-to-end onboarding of the incoming business entity onto Media Ocean (Prisma and/or Spectra)
• Partner with internal systems, finance, and operations teams to configure client hierarchies, product codes, and vendor setups
• Develop and manage the integration project plan, timelines, and milestones
• Coordinate with Media Ocean support and internal tech teams on system configuration and data migration requirements
• Ensure proper mapping of legacy workflows to Media Ocean standards

Training & Capability Building

• Create user guides, quick-reference materials, and SOPs tailored to Havas workflows
• Conduct hands-on training sessions (virtual and in-person)
• Establish a feedback loop to identify knowledge gaps and adjust training accordingly
• Serve as the go-to platform SME during the transition period

Process Standardization & Governance

• Document and implement consistent workflows aligned with Havas Media operational standards
• Define and enforce data entry standards to ensure reporting accuracy and financial integrity
• Collaborate with Finance to ensure billing and reconciliation processes are understood and adopted

Stakeholder Management

• Act as the central point of contact between the incoming business entity, Havas operations, and finance teams
• Provide regular status updates to leadership on onboarding progress, risks, and milestones
• Direct change management communications to ensure smooth adoption

REQUIRED SKILLS & EXPERIENCE:

Media Ocean Expertise

• 3+ years hands-on experience with Media Ocean Prisma and/or Spectra
• Strong understanding of:
• Client/product hierarchy setup and maintenance
• Familiarity with Media Ocean integrations (DSPs, ad servers, publisher systems) is a plus

Project Management

• Proven experience managing platform migrations, system integrations, or operational transformation projects
• Strong organizational skills; able to manage multiple workstreams and stakeholders simultaneously

Training & Communication

• Excellent communication skills - able to translate complex system processes into clear, actionable guidance
• Confident presenting to groups ranging from junior buyers to senior leadership

General

• Background in media agency operations, finance, or systems
• Understanding of the end-to-end media workflow: planning → buying → trafficking → billing → reconciliation
• Detail-oriented with a focus on data accuracy and process compliance

WHAT SUCCESS LOOKS LIKE FOR THIS ROLE:

By the end of this contract, you will have:

• Fully onboarded business entity’s teams onto Media Ocean with documented, standardized workflows
• Delivered comprehensive training resulting in team self-sufficiency on the platform
• Identified and resolved integration issues with minimal disruption to operations

ABOUT HAVAS MEDIA GROUP:

Havas Media Group is one of the world's largest media networks, part of Vivendi. We are committed to making a meaningful difference to brands, businesses, and people through the power of media.

This role represents an active vacancy at Havas. You will be joining a collaborative, growth-oriented environment where ideas are encouraged and career development is supported. The base salary range for this position is CAD $70,000 to $85,000, with final compensation determined based on factors such as work location, skills, experience, and background.

Havas uses artificial intelligence-enabled tools to support certain aspects of the recruitment process. All hiring decisions are made by our recruiting and hiring teams.