Scheduling & Payroll Coordinator

Halton Region is committed to fostering a diverse, inclusive, and equitable workplace that reflects the communities we serve. We value, welcome and respect the unique perspectives and contributions of all individuals. We encourage applications from Indigenous Peoples (First Nation, Métis, Inuit), Black and racialized persons, persons with disabilities, women, and members of the 2SLGBTQ+ community. Accommodations are available at any point upon request for candidates participating in the selection process.

Employees of Public Health are expected to provide high quality programs and services including but not limited to sexual health, harm reduction and immunization clinic services by demonstrating respectful, inclusive, non-judgmental values.

As an employer of choice, Halton Region recognizes the many benefits of hybrid work arrangements, including flexibility and improved work-life balance for our employees. This position is eligible for the Hybrid Work Program, with a minimum requirement of three (3) days per week onsite.

Posting ID: 5339

Department: Health

Division: Paramedic Services

Pay Range: $65,242 - $81,553

Job Type: Permanent

Hours of Work: 35 hours per week

Work Location: Woodlands Operation Centre - 1179 Bronte Road, Oakville

Employee Group: OCT

Vacancy Status: This posting is for an existing vacancy.

Posting Date: June 26, 2026

Application Deadline: July 10, 2026

Please be advised that the results of this competition may be used to fill subsequent vacancies of the same position within the next 18 months.

If you’re enthusiastic about the opportunity to work with Halton Region but don’t meet every qualification listed, we still encourage you to apply! This position may be eligible for an underfill opportunity for candidates who do not meet every qualification. We’re always on the lookout for exceptional talent to join our team!

Job Summary

Reporting to the Supervisor of Scheduling and Administration, the Scheduling & Payroll Coordinator is responsible for providing administrative and support services to the Paramedic Services Division within the Health department.

Duties & Responsibilities

• Responsible for developing, implementing, and monitoring a complex work and vacation schedule for all full-time, part-time, and occasionally Superintendent and Platoon Leader staff, ensuring all communities in Halton Region are staffed 24/7/365 for emergency response.
• Accountable for staffing special event paramedic teams.
• Prepare and conduct annual station bid for full time staff.
• Monitor and maintain shift availability for part-time staff.
• Coordinate coverage for shift cancellations due to absenteeism as well as co-ordinating schedules to accommodate vacation coverage.
• Receive, action and approve vacation requests for all paramedics.
• Responsible for monitoring staff time, including vacation time, lieu time, shift changes, sick time, banking of stat time, etc.
• Prepare, document, maintain and monitor bi-weekly payroll hours for submission.
• Compiles data to generate staffing and analysis reports as required.
• Provides back-up coverage when required to other administrative staff within division.
• Knowledge of collective agreements and employee standards working with both union and non-union employees.
• Update staffing reports for Managers and Superintendents daily.
• Regular calculations of variances, projections, payouts for all paramedics.
• Performs other duties as assigned.

Skills & Qualifications

• Secondary School Graduation Diploma.
• Minimum two (2) years’ experience in a related field required.
• Strong computer skills using Microsoft Office Suite are essential.
• Demonstrates strong attention to detail with highly developed organizational, analytical, and interpersonal abilities.
• Experience in Workforce Management Solutions (ADP) software is an asset.
• An equivalent combination of education and experience.

Working/ Employment Conditions

Working Conditions

• This position requires flexibility in working hours, including evenings and weekends.
• Flexibility in working hours may be required.

Employment Conditions

• Current (obtained within the past six (6) months), original and acceptable Criminal Records Check, by the first day of employment.

Important information about your application:

• In accordance with requirements in Ontario Regulation 191/11 – Integrated Accessibility Standards and the Ontario Human Rights Code, Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process. If you require accommodation at any stage of the recruitment process, please inform the Talent Acquisition representative of the nature of the accommodation(s) you require.
• Please submit your application online. We will accommodate individual needs for applicants with disabilities and others who are not able to apply online. If you experience any issues with submitting your application, please contact HR Access at 905-825-6000 extension 7700.
• Applications will be accepted until 11:59 p.m. on the deadline date specified on the posting.
• We encourage applications from all qualified individuals; however, only those under consideration will be contacted.
• Personal information collected through the job application process will only be used for the purpose of determining qualifications for employment.
• If selected for an interview, you will be contacted by email and/or phone. Please ensure the contact information provided on your resume is up to date and that you check your email and voicemail regularly.

Halton Region serves more than 650,000 residents throughout Burlington, Halton Hills, Milton and Oakville. We are committed to delivering high quality programs and services that make Halton a great place to live and work. We engage great people who contribute to meaningful work that makes a positive difference in our community. At Halton, you are encouraged to grow and succeed in your career and are recognized for your accomplishments and contributions. As an employee, you will be part of a progressive, service focused and award winning employer with a diverse and inclusive work environment.

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