Accounts Payable Specialist

What Impact You'll Have

Responsible for executing the organization's accounts payable functions, including processing invoices, reconciling statements and ensuring timely payments to vendors. Essential in maintaining accurate financial records, optimizing cash flow and building strong relationships with vendors.

What You'll be Owning

• Review, verify, and process vendor invoices for accuracy and proper authorization.
• Match invoices to purchase orders and resolve discrepancies promptly.
• Enter invoice data into the accounting system for payment processing.
• Prepare and process electronic payments (ACH, wire transfers) and checks.
• Monitor payment schedules to ensure timely disbursements and avoid late fees.
• Address payment inquiries from vendors and internal stakeholders.
• Reconcile vendor statements and resolve outstanding balances or discrepancies.
• Assist in month-end and year-end closing by reconciling accounts payable records.
• Generate and maintain accounts payable aging reports and payment activity summaries.
• Serve as the primary contact for vendor inquiries regarding payments and account status.
• Collaborate with purchasing and receiving departments to resolve invoice disputes.
• Build and maintain positive relationships with vendors and internal teams.
• Maintain organized and accurate records of invoices, payments, and correspondence.
• Ensure compliance with company policies, financial regulations, and tax requirements (e.g., 1099 reporting).
• Support internal and external audits by providing requested documentation and information.
• Identify opportunities to improve accounts payable processes and implement best practices.
• Utilize AP automation tools to enhance efficiency and accuracy.
• Stay updated on industry trends and new technologies in accounts payable management.

What You Must Have

• High school diploma or equivalent required
• 2–4 years of experience in accounts receivable, billing or general accounting
• Strong understanding of accounting principles and practices, particularly in accounts payable management
• Knowledge of credit and collection laws and regulations is beneficial
• Familiarity with Unanet and Deltek Costpoint, as well as electronic payment platforms
• Advanced Microsoft Excel skills, including data analysis and pivot tables
• Knowledge of accounts payable workflows, tax compliance (e.g., 1099), and vendor management
• Excellent communication and interpersonal skills for effective interaction with customers and internal stakeholders
• Attention to detail and accuracy in processing invoices and payments
• Excellent organizational and time management skills
• Ability to work independently and collaboratively in a team environment
• Ability to prioritize tasks, manage workload efficiently and meet deadlines in a fast-paced environment
• U.S. Citizenship Required

What Would be Nice to Have

• Bachelor’s degree in Accounting, Finance or a related field preferred

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