Office Manager

In This Role

Workplace & Space Management

• Manage office space planning, employee desk assignments, and seating strategies to support team collaboration, organizational growth, and an efficient employee experience
• Partner with leadership on strategic office growth planning and workspace optimization to ensure office environments effectively support evolving business and workforce needs
• Coordinate conference room readiness, setup, and upkeep to provide professional, functional, and seamless meeting experiences for employees and visitors
• Oversee storage areas and workplace organization to maintain efficient, clutter-free, and highly functional office environments

Facilities & Vendor Coordination

• Build and maintain strong relationships with vendors, property management teams, and internal facilities partners to ensure responsive service, operational continuity, and a high-quality workplace experience
• Coordinate office maintenance, repairs, and service requests to minimize disruptions and ensure timely resolution of workplace needs
• Proactively identify and address workplace issues related to safety, cleanliness, furnishings, appliances, and functionality to maintain a productive and employee-ready environment
• Ensure all office spaces consistently reflect a professional, welcoming, and operationally excellent standard for employees, visitors, and business partners

Office Operations

• Manage workplace, kitchen, and office supply inventory and ordering processes to ensure employees have the resources needed to work effectively and efficiently
• Oversee mail distribution, shipping, and package coordination to support smooth day-to-day business operations and timely delivery management
• Maintain office organization and operational processes that improve efficiency, consistency, and overall workplace effectiveness
• Support all-hands meetings, leadership gatherings, and company events through thoughtful logistics coordination, space planning, and hospitality support that create a seamless employee experience

Communication & Employee Support

• Serve as the owner and administrator of workplace communication channels to ensure employees receive timely, accurate, and helpful office-related information
• Act as a welcoming, approachable, and solutions-oriented resource for employees, visitors, and vendors to foster a positive and supportive workplace experience
• Help cultivate an engaging and connected workplace culture across office locations by identifying opportunities to improve the employee office experience and implementing thoughtful enhancements
• Provide flexible operational and administrative support across workplace initiatives and evolving business needs to help ensure smooth day-to-day operations and organizational effectiveness

Other Duties

• Other duties as assigned, in accordance with training and qualifications
• Uphold the Core Values and be a valuable member of the Four Hands Team
  • Be open and honest
  • Reach for excellence
  • Act with responsibility
  • Value the whole person
  • Enjoy the journey

The Ideal Person

• 3+ years of experience in office management, workplace operations, facilities coordination, or a related role preferred
• Exceptional organizational and multitasking skills
• Proficient with Microsoft Office Suite
• Strong communication and relationship-building abilities
• Self-motivated with the ability to work independently and proactively
• Demonstrated problem-solving mindset with strong attention to detail
• Comfortable managing multiple priorities in a dynamic environment