Administrative Assistant/Reception (Temporary)

Posting: Admin 4 – Administrative Asst – Summer School Data Set Up Location: Saint Gabriel and/or Holy Trinity Catholic School

Hours/Week: 35 Hours per week

Status: Temporary , fixed term

Start and End Date: May 4 , 2026– July 3 , 2026

Closing Date: April 17, 2026

Job ID: SS Admin 04-04132026

The FMCSD requires a temporary Administrative Assistant to support the set up of Summer School.

QUALIFICATIONS

Office Administration Diploma, from a recognized post-secondary program

At least 2 years of recent experience in reception/office environment

At least 2 years of recent data entry experience

Strong data entry/keyboarding skills with an emphasis on accuracy

Other equivalent combinations of directly related post-secondary education and directly related experience may be considered

Proficient in the use of Microsoft Office applications, including Word and Excel

Proficient in the G-Suite of products including Gmail, Sheets and Docs

Strong verbal and written communication skills

Able to deal with sensitive and discretionary matters and maintain strict confidentiality

Strong customer service orientation that demonstrate professionalism, tact, courtesy and diplomacy skills

RESPONSIBILITIES AND DUTIES INCLUDE

Data Entry – input new student registrations quickly and accurately

Gathering information on registration

Inputting student information into Edsembli

Validate that data is accurate; use critical thinking to identify any anomalies in the data and registration

Monitor for duplicate registrants and adjust accordingly

Set up student emails

Maintain and update student records

Take clear notes and follow instructions and processes carefully

Issue class lists

Call families if required

Support Principal with other tasks required to get the school set up

The successful candidate will be required to provide a Criminal Reference Check and a Vulnerable Sector Check. FMCSD will contact past and present employers for references. All FMCSD employees are expected to be computer literate; this includes fluency with e-mail, Internet and MS Office.

Only those applications submitted and received by 4:00pm on the closing date

will be considered for this position. We thank all applicants for their interest.

Please submit resumes to with the job reference number in the subject line.