Management Office Executive Assistant

As an Office Manager / Executive Assistant, your role involves providing support to the leadership team and ensuring smooth day-to-day operations in a fast-paced, global environment. Here are the key responsibilities you will be handling:

• **Executive Support**:
• Manage complex calendars for the CEO and CBO across multiple time zones
• Coordinate meetings with stakeholders globally
• Prepare presentations, reports, agendas, and briefing notes
• Draft professional communication on behalf of leadership
• Coordinate domestic and international travel arrangements
• Track action items and follow-ups from leadership meetings
• **Office Management**:
• Oversee day-to-day office operations, vendors, facilities, and supplies
• Act as the primary point of contact for internal teams and visitors
• Manage onboarding logistics for new employees
• Maintain company records, contracts, and documentation
• Support finance-related tasks like invoice tracking and expense coordination
• Organize internal events, team offsites, and stakeholder visits
• *Qualifications Required**:
• 3+ years of experience as an Executive Assistant, Office Manager, or similar role
• Strong experience managing complex calendars across time zones
• Excellent communication skills in English (written and verbal)
• Proficiency in tools like Google Workspace, Slack, Zoom, and Notion
• Strong organizational and multitasking abilities
• Proven ability to handle confidential information with discretion
• Experience working with global teams and across time zones
• Proactive mindset with the ability to anticipate needs and take initiative

This role offers a competitive salary, exposure to global leadership, international operations, and the opportunity to grow into senior operations roles in a purpose-driven culture focused on impact and sustainability. As an Office Manager / Executive Assistant, your role involves providing support to the leadership team and ensuring smooth day-to-day operations in a fast-paced, global environment. Here are the key responsibilities you will be handling:

• **Executive Support**:
• Manage complex calendars for the CEO and CBO across multiple time zones
• Coordinate meetings with stakeholders globally
• Prepare presentations, reports, agendas, and briefing notes
• Draft professional communication on behalf of leadership
• Coordinate domestic and international travel arrangements
• Track action items and follow-ups from leadership meetings
• **Office Management**:
• Oversee day-to-day office operations, vendors, facilities, and supplies
• Act as the primary point of contact for internal teams and visitors
• Manage onboarding logistics for new employees
• Maintain company records, contracts, and documentation
• Support finance-related tasks like invoice tracking and expense coordination
• Organize internal events, team offsites, and stakeholder visits
• *Qualifications Required**:
• 3+ years of experience as an Executive Assistant, Office Manager, or similar role
• Strong experience managing complex calendars across time zones
• Excellent communication skills in English (written and verbal)
• Proficiency in tools like Google Workspace, Slack, Zoom, and Notion
• Strong organizational and multitasking abilities
• Proven ability to handle confidential information with discretion
• Experience working with global teams and across time zones
• Proactive mindset with the ability to anticipate needs and take initiative

This role offers a competitive salary, exposure to global leadership, international operations, and the opportunity to grow into senior operations roles in a purpose-driven culture focused on impact and sustainability.