Project Controls Specialist - Road + Transportation

Job Description

The Project Controls Specialist will work on projects of various complexity. This position will function in guiding others as well as preparing critical tasks. The Project Controls Analyst supports group leaders in technical and support duties, allowing for the growth and development of the entire team.

Key Responsibilities

Document Control & Commercial Management

• Perform overall document control and manage engineering flow of submittals and reviews.
• Assign and maintain metadata attributes and coding for project documents.
• Process, distribute, and maintain controlled documentation using document control systems.
• Coordinate subconsultant documentation and ensure compliance with project requirements.
• Organize and attend project meetings; prepare draft agendas, action items, and minutes.
• Ensure adherence to contractual requirements and internal processes.
• Support project closeout activities, including documentation and tracking deliverables.
• Draft, review, and manage subconsultant and subcontractor agreements, ensuring proper flow-down of prime contract terms, risk mitigation, compliance alignment, and lifecycle contract administration

Financial Analysis & Risk Management

• Track project performance and regularly communicate updates to Project Managers
• Conduct project performance analysis including Earned Value, Cost Performance Index (CPI), Forecasting, Burn Rate, and Cost to Complete.
• Identify and implement improvements in project controls, templates, and reporting tools.
• Assist in financial reporting and variance analysis to support project decision-making.
• Collaborate with project teams to ensure accurate budgeting, forecasting, and financial tracking.

Qualifications

• BS in Engineering, Architecture, Construction Management, Accounting, or Finance preferred.
• At least 6 years’ experience in Project Controls is required.
• Experience in Architecture/Engineering/Construction consulting industry is required.
• Experience in a PMO office is preferred but not required.
• Experience in a Project Accounting role is preferred but not required.
• Must have experience in contract management with exposure to subcontractor agreements.
• Strong commitment to innovation by creating new and better ways to solve challenges.
• High levels of integrity, always doing the right thing in an ethical, fair, and sustainable way.
• Demonstrates a high level of accuracy and thoroughness in all tasks, ensuring that all work is completed with precision and minimal errors.
• Effectively conveys information clearly and concisely, ensuring all details are understood and reducing the risk of errors or misunderstandings.
• Experience with ProjectWise software preferred but not required.
• Proficiency with MS Office programs required, including advanced Excel skills.