Administrative Assistant (with Transactional Accounting)

• *This is a hybrid position with three office days and two work from home days.**

Overview

A growing organization is seeking a highly organized professional to support both administrative operations and transactional accounting in a lean team environment. This role combines administrative coordination with hands-on accounting support and requires someone who can work independently, manage multiple priorities, and maintain accuracy in financial processes.

Key Responsibilities:

• Process accounts payable entries and ensure vendor records are accurate and up to date
• Review and process employee expense reports through an expense management platform
• Maintain accounting records in a cloud-based accounting system
• Assist with payroll administration tasks, including maintaining state payroll registrations
• Coordinate scheduling and calendar management for leadership
• Provide general administrative and operational support
• Maintain organized records and documentation and ensure timely follow-through
• Assist with other accounting and financial support tasks as needed

Qualifications

• 2–5 years of administrative or accounting support experience, including hands-on accounts payable processing
• Familiarity with cloud-based accounting and expense management systems
• Proficiency in Microsoft Office, especially Excel, Word, and Outlook
• Strong attention to detail and organizational skills
• Ability to work independently while managing multiple priorities
• Clear written and verbal communication skills

This role is ideal for someone who enjoys balancing administrative coordination with financial accuracy and thrives in a hands-on, dual-support role within a small team.

This position is part of a confidential search. Additional details will be shared with qualified candidates.