Media Finance Specialist

Canvas Worldwide dares to be the challenger the ad industry needs. Do you "Challenge the Comfortable?" Then you'll fit right in here at Canvas.

Recognized as one of Ad Age's "Best Places to Work" for three consecutive years, Canvas Worldwide is an independent media agency committed to providing creative solutions for brands that challenge the status quo. Our clients include Hyundai, Kia, Genesis, MGM, Zillow and McDonald’s (to name a few…).

Our agency cultivates an environment where all are welcome to push outside their comfort zones to solve problems in new ways. We encourage the team to be its best by creating the most positive workplace experience for all. For instance, we outpace the industry on diversity and inclusion AND offer continuous training and workshops for career development. So, if you dare to challenge the comfortable… then keep reading.

Reporting to Media Finance Supervisor, the Media Finance Analyst position is essential to the day-to-day function of the Media Finance group and requires an individual that has the ability to prioritize while thriving in a team-based, fast paced and detail-oriented environment. A successful Billing Analyst is resourceful and demonstrates the initiative to participate beyond what is required. Responsible for processing network, cable, syndication, local TV and digital invoices for client payment and will work with the media investment team on a daily basis to clear discrepancies, ensuring station invoices are cleared for payment prior to deadlines. This position will also be responsible for creating both draft bills and live client invoices, compiling the billing package for review and conducting initial reviews of the final package.

Key Duties & Responsibilities:

Entry and processing of television, radio, cable and digital invoices in the MediaOcean/Prisma, Buying and Billing system, both manually and electronically.

Manage the invoice approval process, which includes validating, investigating, and resolving discrepancies, working closely with the investment teams to ensure timely resolution.

Building relationships with vendors, responding to inquiries, requesting missing invoices, along with review of station statements to ensure all invoices are processed.

Assist with pulling of invoicing for internal and client audits.

Processing of credits memos during posting periods.

Electronic and hard copy file management.

Create and analyze client billing, payables and media/open items reports from internal sources.

Generation of draft bills to be sent to teams for review and approval based on client billing schedule.

Generation of client invoices for media campaigns on a monthly basis

Prepare accurate and timely estimate and reconciliation billing for all client media activity, establishing clear and manageable timelines.

Review and Prepare client billing packet, including cover memo, ensuring accuracy.

Qualifications

Self-starter with proven ability to drive projects from start to finish in a timely manner

Possess a strong ability to prioritize and handle multiple tasks with flexibility

Ability to build and maintain strong internal and external relationships

Effective verbal and written communication skills with ability to present in a clear and actionable way

A collaborative team player who can work independently and as part of a matrix structure

High level of attention to detail

Strong organizational and analytical skills.

Experience & Education:

Bachelor’s degree in accounting/Finance, Business or related field preferred

Proficient in excel, including vlookups and pivot tables.

2 years previous experience, preferably in media or agency environment, or A/P experience

Technologically inclined; previous experience with MediaOcean or Prisma desired.