Secretary / Administrative Assistant (Real Estate Office)

Overview

We are seeking a highly organized and professional Secretary / Administrative Assistant to join our dynamic real estate office. This role is essential in supporting daily operations, managing client communications, and ensuring the smooth functioning of our team. The ideal candidate will possess excellent communication skills, a strong background in administrative tasks, and familiarity with real estate processes. Bilingual or multilingual abilities are a plus, enabling us to serve a diverse clientele effectively. This position offers an opportunity to grow within a fast-paced environment dedicated to excellence in property management and customer service.

Responsibilities

• Manage and coordinate schedules for agents and clients, including appointments and property showings
• Handle incoming calls, emails, and correspondence with professionalism and efficiency
• Assist with marketing efforts such as creating promotional materials and managing online listings
• Prepare and organize documents related to property transactions, contracts, and negotiations
• Support property management activities by maintaining accurate records and databases
• Facilitate communication between clients, vendors, and internal teams to ensure seamless operations
• Provide exceptional customer service by addressing inquiries promptly and courteously
• Assist with bilingual communication needs to serve diverse clients effectively
• Organize meetings, prepare agendas, and take detailed minutes as needed

Experience

• Prior administrative experience in a real estate or property management setting is preferred
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
• Excellent communication skills, both verbal and written, with an emphasis on professionalism
• Experience with negotiation tactics and marketing strategies related to real estate is advantageous
• Multilingual or bilingual proficiency is highly desirable to support diverse client interactions
• Familiarity with property management software or CRM systems is a plus
• Demonstrated ability to provide outstanding customer service and maintain confidentiality

Pay: From $17.60 per hour

Benefits

• Company events
• On-site parking

Work Location: In person