Senior Manager, Project Management

Overview

Cactus Life Sciences partners with global biopharma to drive innovation and improve patient outcomes through agile, science-driven medical communications transforming complex data into actionable insights.

As a growing scientific communications agency, we are looking for a driven leader to manage and support our project management workstream. In this role, you will lead a small team, manage diverse stakeholders, maintain full visibility of on-going projects, and ensure all outputs are delivered to the highest quality.

Please note: We are a remote-first organization, and we embrace an "accelerate from anywhere culture". For this role, we are looking for candidates based in Bangalore, as you will be expected to visit the client office once a month.

Responsibilities

Project Management

End-to-end project management from project initiation to closure by understanding the scope, determining the resource and developing the project scheduleTake ownership of project delivery by translating client briefs into clear direction for writers and content teamsSet and develop the operational aspects of the project, develop and monitor timelines, milestones and project metricsManage assigned projects effectively to ensure on-time delivery within budgetIdentify project risks and work with cross-functional teams to develop mitigation strategies for smooth delivery

Team Management

Manage assigned account teams while fostering a culture of growth and development within the teamLead and inspire team members through strong role modelling and exceptional performanceProvide regular feedback and coaching to help team members improve their capability and productivity

Collaboration

Work closely as part of project teams, and maintain strong relationships with key internal and external stakeholdersParticipates in project activities, support team initiatives, and suggest ways to improve processesFacilitate resolution of any issue by interacting with cross-functional teams

Process

Ensure projects are delivered on time, within plan, and to the required quality standardsEnsure established policies and procedures of the organization are followedMonitor capacity utilization on projectsAudit project documentation to ensure compliance and maintain operational database like SharePoint and Datavision

Financial Management

Responsible for SOW preparation, quotation, RFP response preparationBe responsible for ensuring timely & correct invoicing based on agreed milestones & customer preferenceMaximize PO utilization by recommending tactics for clientsMonitor scope changes and work with respective account manager/sales colleagues to close the loop with respective clients by raising change requestsControl the project and monitor MIS, Invoicing, consultant costs, cash flow etc. Meet all monthly reporting/business metrics/KPI requirements and manage internal processes

Client delivery and stakeholder management

Understand client expectations both at a macro and micro level and transfer client perspective to the teamBuild productive and influential relationships with key client stakeholdersDrive governance meetings with client Senior Leadership teams, and present data on pre-defined metricsUnderstand and manage client expectations regarding scope and timelinesEnsure workflow processes are agile to respond to changes in the clients expectations or environment

Qualifications And Prerequisites

Degree in Life Sciences/ Pharma (MBA preferred)8 years of client servicing and project management experience within a pharma company or medical communications agencyExperience of working with western client is highly preferredMust have management and/or leadership experienceStrong domain understanding and expertiseExcellent attention to detail with strong interpersonal and leadership skillsExcellent written and verbal communication skills with an ability to manage tough clients/business situationsExpertise in project management tools like SharePoint, MS Business Central, Datavision & Pub Strat toolCandidate with skills around AI usage in day to day workstream is preferredPMP certification preferred

Application Process

Before applying, please ensure you meet the role requirements listed above and have legal authorization to work in the country where this role is advertised. Our selection process typically involves an initial screening by a recruiter, two rounds of interviews with the hiring manager and peers, and HR interview rounds.

AI at Cactus Life Sciences

The life sciences industry is undergoing a fundamental shift in how scientific knowledge is created, communicated, and delivered. We are building our work around it.

AI is embedded meaningfully across everything we do, through proprietary platforms purpose-built for life sciences and generative tools that deliver measurable value to our clients. It is core to how we operate, and an expected way of working for everyone who joins us.

We believe in Human-Anchored AI: whatever your