Business Operations Coordinator

Job Description

Reporting to the CEO, the Business Operations Coordinator is responsible for coordinating administrative, HR, payroll, safety, training, and business support functions across the organization. This position serves as a central point of coordination, ensuring priorities, documentation, compliance requirements, and operational initiatives are completed effectively, accurately, and on time.

The successful candidate is highly organized, detail-oriented, proactive, and able to effectively prioritize competing demands while maintaining a high level of accuracy, professionalism, and confidentiality.

Salary

$35 - $45 per hour

Responsibilities

Business Operations Coordination and Executive Administrative Support

• Monitor project timelines and ensure follow-up on assigned action items.
• Maintain company policies, procedures, forms, templates, and operational documentation.
• Coordinate implementation of new processes and continuous improvement initiatives.
• Identify administrative inefficiencies and recommend process improvements.
• Maintain document control and ensure organizational records remain current and accurate.
• Provide administrative support to the CEO and leadership team.
• Coordinate meetings, schedules, travel arrangements, and company events.
• Prepare reports, presentations, spreadsheets, correspondence, and business documentation.
• Coordinate internal company communications and announcements.

Human Resources Coordination

• Coordinate recruitment activities, including job postings, applicant tracking, interview scheduling, candidate communication, and pre-employment requirements.
• Coordinate employee onboarding, orientation, and offboarding processes.
• Prepare employment agreements, offer letters, employment documentation, and employee correspondence.
• Maintain confidential employee files and personnel records.
• Process employee status changes, including wage adjustments, position changes, promotions, leaves of absence, and terminations.
• Track probationary periods, performance reviews, employee milestones, and training requirements.
• Coordinate employee recognition and engagement initiatives.
• Maintain Human Resources policies, procedures, forms, and document templates.
• Ensure compliance with company policies, Alberta Employment Standards, and internal HR processes.
• Coordinate employee documentation, coaching records, performance documentation, and employee-related administrative processes.
• Administer employee benefit enrollments, changes, and terminations.
• Coordinate employee RRSP enrollment and payroll deductions.

Payroll & Employee Administration

• Maintain employee profiles within the payroll system.
• Enter new employee information and maintain accurate employee records.
• Review employee timesheets, attendance records, vacation requests, overtime, and leave documentation for payroll processing.
• Prepare and process payroll in accordance with company procedures and payroll deadlines.
• Investigate and resolve payroll discrepancies and employee payroll inquiries.
• Maintain employee vacation, sick leave, and other leave balances.
• Maintain payroll records and supporting documentation.
• Prepare payroll reports and administrative reports as required.
• Coordinate year-end payroll administration and payroll-related documentation.
• Ensure payroll and employee information remains accurate, confidential, and up to date.

Safety, Training & Compliance Coordination

• Coordinate the Company's health and safety program and administrative requirements.
• Schedule, coordinate and Co-Chair the Joint Health and Safety Committee meetings.
• Prepare meeting agendas, minutes, and follow up on action items.
• Maintain safety records, inspections, incident investigations, corrective actions, and compliance documentation.
• Track employee certifications, licenses, training requirements, and expiry dates.
• Coordinate monthly safety meetings, toolbox talks, and safety communications.
• Coordinate internal and external employee training.
• Maintain employee training records, training matrixes, and compliance documentation.
• Coordinate safety audits, inspections, and compliance initiatives.
• Promote company safety standards and safe work practices throughout the organization.
• Maintain organizational calendars, records, and administrative systems.
• Support special projects and business initiatives.
• Maintain confidentiality when handling employee, financial, and company information.
• Perform other duties as assigned by the CEO.

Qualifications

• 2-5 years of experience in Business Operations, Human Resources Administration, Office Administration, Payroll Administration, Safety Administration, or a related role is an asset.
• Experience with employee onboarding, benefits administration, and recruitment coordination considered an asset.
• Experience supporting workplace safety programs and compliance initiatives considered an asset.
• Valid Class 5 driver’s license with a clean driving record required

Knowledge

• Working knowledge of Alberta Employment Standards
• Working knowledge of Occupational Health & Safety legislation
• Understanding of HR administration and employee record management
• Understanding of payroll and benefits administration

Skills and Abilities:

• Strong organizational and time management skills
• Strong attention to detail and accuracy
• Strong numerical accuracy and attention to detail
• Strong written and verbal communication skills
• Ability to maintain confidentiality and professionalism
• Strong interpersonal and relationship-building skills
• Ability to prioritize multiple tasks and deadlines
• Strong problem-solving skills
• Proficiency in Microsoft Office Suite
• Ability to work independently and as part of a team
• Ability to adapt to changing priorities in a fast-paced environment

Schedule:

• Day shift
• Monday to Friday
• 7:00am-3:30pm

Benefits

• Staff safety is our number one priority
• Committed to creating a workplace culture that values our employees
• Supportive and collaborative environment where everyone can thrive
• BES is a company who cares for our community
• Ongoing training and professional development opportunities
• Health Care Benefits
• Disability insurance
• Life insurance
• RRSP match

Who We Are- Brignall Equipment Solutions Ltd:

Since 2012, Brignall Equipment Solutions has proudly served Fort McMurray and the Wood Buffalo Region as your local authorized industrial engine and equipment dealer. Our commitment to customer satisfaction has made us a reliable partner for businesses seeking high-quality products and trusted services. We aim to lead the industry by staying current with the latest advancements and technologies, delivering innovative solutions to our valued customers.

Our Expertise

At Brignall Equipment Solutions, we specialize in:

• Industrial Engine Parts, Sales, Service, & Warranty
• Equipment Parts, Sales, Service, & Warranty
• Power Systems

We are proud to be the local dealer for industry-leading brands:

Industrial Engines

• Cummins
• Deutz Diesel
• Isuzu Diesel
• Kohler/Rehlko
• Perkins
• Yanmar

Equipment and Power Solutions

• Airman
• Allmand
• Bobcat Portable Power (formally Doosan)
• Generac
• Miller Welders
• Multiquip Power
• Wacker Neuson

Safety

Safety is our top priority. We understand the critical importance of creating a safe working environment for our employees, and customers. By proactively identifying and addressing potential safety hazards, we minimize risks and strive to prevent accidents or injuries. We firmly believe that a strong safety culture not only protects everyone but also enhances productivity and customer satisfaction.

Company Culture

At Brignall Equipment Solutions, we are dedicated to promoting a vibrant company culture centered on health and wellness. We actively listen to our employees' needs and aspirations, regularly conducting anonymous surveys to gather valuable feedback. In addition, we offer an enticing incentive program that includes perks, striving to create an environment where every team member feels valued and rewarded for their hard work and dedication.

Pay: $35.00-$45.00 per hour

Work Location: In person