Facilities Coordinator

The Facilities Coordinator is responsible for providing superior service to both the internal and external guest. The incumbent in this position is responsible for maintaining the departments payroll, compliance records, purchasing requests, attendance and primary staff records, providing clerical support; maintains correspondence files, inventories of printed material, assigned projects, spreadsheets, and budget files. Relieves the Director of administrative and business details and maintains confidentiality.

The Facilities Coordinator: 

• Provides superior customer service, positively effects interactions with customers and employees, and has the resiliency to deal with difficult customers in all types of business conditions and the ability to work harmoniously with coworkers.
• Maintains office administrative duties, including answering phones; making travel arrangements and reservations; making appointments, greeting visitors (including determining nature of business); composing and sending correspondence and statistical reports; recording of minutes of meetings; sorting, preparing and prioritizing mail; and maintaining files, to ensure effective preparation of materials, flow of information, and management of schedule to allow the Director to most efficiently utilize time for matters relevant to the successful operations and financial management of Belterra Casino Resort.
• Composes correspondence under general direction for final approval and signature, ensuring effective preparation and presentation of information.
• Purchases supplies, repair parts, and other items needed by department, tracking orders and deliveries and communicating with vendors as needed within guidelines to ensure timely procurement of necessary items. 
• Coordinates meetings which include gathering, compiling and organizing all required information and creating presentation material.
• Processes expense reports timely and efficiently
• Assist with event and/or project planning and coordination. 
• Tracks and ensures proper billing of contracts and preventative maintenance agreements, notifying Director of any discrepancies.  Keeps Director updated as to when the contracts and agreements expire in advance to the notification policy written in to each.
• Maintains department checkbook (expense tracking), logging all expenses for department.
• Oversees capital project budgets. Prepares and updates tracking spreadsheets for projects, handles all purchasing for the projects and for many departments.
• Oversees Service Purchase Order Tracking to ensure expenses under each SPO are kept within the parameters set forth by purchasing and finance.
• Create and Maintain electronic and physical department files, including employee, project and vendor files.
• Performs all duties in a confidential manner.
• Gathers and edits monthly reports from and prepares final reports for the Director of Facilities approval.
• Monitor attendance and maintain attendance trackers for hourly employees.
• Monitor and work closely with the Purchasing Department regarding PO’s. This ensures projects are completed in a timely manner.
• Coordinates with vendors on services, scheduling of services and monitors vendor performance standards.
• Participates in the continual improvement process by making recommendations for improvement when deficiencies or opportunities for improvement are identified.
• Conducts weekly property inspection walks as directed.
• Provides communications to Facilities department on property updates, property communications and project updates.
• Performs administrative duties for property safety committee & safety meetings including preparing agendas, taking and maintaining accurate meeting minutes, scheduling and setup for meetings. Filing and tracking of monthly safety topic sign offs, observations and inspection reports. 
• Performs any and all tasks required for the betterment of the Department and the Company.

• This position operates in a working environment that is subject to varying noise levels, the severity of which depends upon customer volume.
• Ability to use all required office equipment in an effective and efficient manner.
• Ability to work with various computer applications and programs.
• Ability to review and comprehend all necessary documentation.
• Ability to compose, type, route, and file correspondence, etc.
• Ability to communicate effectively with external contacts and all levels of employees.
• Ability to operate in semi confined areas.
• Ability to communicate effectively at all times with guests, as well as all levels of employees.
• Ability to maintain records of maintenance logs, attendance logs, out of order, and work orders.
• Ability to use a computer keyboard, radio and telephone.
• Ability to work cooperatively across organizational lines in a dynamic and demanding work environment.
• Ability to type 45 to 65 wpm.
• Knowledge of and ability to operate the following office systems: Microsoft Office, Word, Excel and Publisher.
• Ability to perform basic mathematical functions.
• Ability to transcribe dictation to typed copy.
• Shorthand and/or recording device experience highly desirable.
• Independently initiates, follows up on, and complete assignments, as well as special projects.
• Knowledge of financial systems and proficiency with spreadsheet software.
• Ability to perform effectively in a fast-paced environment.
• Strong organizational skills.
• Ability to effectively perform multiple tasks.
• Ability to prioritize workload.
• Basic knowledge of Boyd Gaming and Facilities/Engineering
• Effective communication skills.
• Ability to communicate in English.
• Ability to interface professionally with business contacts and customers.
• Strong understanding of gaming industry and Boyd Gaming helpful.
• Sound interpersonal judgment and decision-making skills in directing administrative tasks, using discretion when necessary, understanding the potential impact on the department.
• Must be at least 21 years of age. 

These skills and abilities are typically acquired through the completion of a high school education or equivalent, as well as through a minimum of five years of experience in a secretarial or administrative capacity.  Four years’ experience in an executive assistant capacity preferred. 

Boyd Gaming is proud to be an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.

Boyd Gaming is proud to be an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.