Accounts Payable (AP) Specialist

Job Title: Accounts Payable (AP) Specialist

Department: Finance
Location: Baltimore, MD
Reports to: Controller
FLSA Status: Non-Exempt
Position Type: Full-Time

Position Summary

The Baltimore Orioles are seeking a detail-oriented and motivated Accounts Payable Specialist to join our Finance team. This role is responsible for the timely and accurate processing of invoices, payments, employee expense reports, and vendor records in support of the Club's day-to-day financial operations. The ideal candidate is highly organized, customer service-oriented, and committed to accuracy, compliance, and continuous improvement in a fast-paced environment.

Key Responsibilities

• Process vendor invoices, employee reimbursements, and corporate credit card transactions accurately and promptly.
• Ensure appropriate approvals, account coding, and supporting documentation are obtained and maintained for all disbursements processed through Ramp, Concur, or other approved systems.
• Reconcile vendor statements and research and resolve routine invoice and payment discrepancies.
• Prepare and process weekly payment cycles, including ACH, check, and wire payments.
• Maintain vendor records in accordance with internal controls and IRS requirements, including W-9 and 1099 documentation.
• Support the month-end close process by preparing accounts payable accruals, reconciliations, and other assigned schedules.
• Coordinate with internal departments to resolve accounts payable questions and ensure timely invoice processing.
• Assist with annual audit requests by providing supporting documentation and responding to routine information requests.
• Ensure compliance with established accounting procedures, internal controls, organizational policies, and applicable regulations.
• Serve as the primary point of contact for routine Ramp user support and assist with day-to-day administration of the invoice processing system.
• Identify opportunities to improve accounts payable processes and recommend efficiencies to the Controller. Assist in implementing approved process improvements.
• Resolve routine vendor and payment issues independently and escalate complex issues, disputes, or exceptions to the Controller when appropriate.
• Participate in finance system implementations, upgrades, testing, and user training, including support for the Ramp expense management platform.
• Perform other duties and special projects as assigned.

Required Qualifications

• 5+ years of experience in accounts payable
• Familiarity with Ramp and Concur expense or other invoice/expense management platforms
• Strong attention to detail and ability to manage multiple priorities
• Excellent written and verbal communication skills
• Working knowledge of generally accepted accounting principles (GAAP), accounts payable processes, and internal control practices.
• Proficiency in Microsoft Excel and accounting software (e.g., Business Central, NetSuite, SAP, or similar ERP systems)

Qualifications Preferred

• Experience in a professional sports or entertainment environment
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field

Personal Attributes

• High integrity and professional demeanor
• Team-oriented, dependable, and enthusiastic about contributing to a fast-paced, high-profile organization
• Ability to work flexible hours as needed, especially during peak seasons or events

Work Environment

• This position is based on-site in Baltimore, MD
• Occasional evening and weekend work may be required during the season or fiscal deadlines