Finance - The Stewards

We are a 1,000-piece puzzle. Each of us is essential, interconnected, and intentionally designed. Together we create something powerful: media that matters, growth that lasts, and a culture we are proud to build.

As part of our Finance team, The Stewards, you'll help safeguard the financial integrity behind every media investment. Your work creates confidence across the agency by ensuring financial operations are accurate, transparent, and accountable. By stewarding every media dollar with precision, you enable our teams to make intentional decisions, deliver exceptional client experiences, and support the long-term success of Attention Arc.

WHAT YOU'LL DO

As a Media Cost Administrator, you'll manage the financial operations that support media investments across the agency. Your work ensures media billing is accurate, transparent, and aligned with the thoughtful planning that makes media matter.

Key Responsibilities

Media Billing & Reconciliation

• Administer and reconcile media costs and vendor invoices across Search, Social, Programmatic, Paid Search, and other paid media channels.

• Process monthly media billing accurately and efficiently using NetSuite and internal planning and purchasing systems.

• Review vendor invoices to ensure alignment with approved media plans, purchase orders, and campaign execution.

• Investigate and resolve billing discrepancies by partnering with internal teams and external vendors.

• Maintain accurate billing records and ensure all financial documentation is complete and audit-ready.

Financial Operations

• Track outstanding invoices and proactively follow up with vendors to ensure timely receipt and payment.

• Maintain Excel-based billing trackers, reconciliation reports, and supporting financial records.

• Support month-end close activities, invoice processing, document management, and record retention.

• Assist with EDI invoicing processes and ensure billing data is complete and accurate.

Collaboration & Continuous Improvement

• Partner closely with Media, Client Services, Operations, Finance, and vendor partners to ensure accurate billing and reconciliation.

• Support agency billing initiatives and cross-functional process improvements.

• Identify opportunities to improve workflows, strengthen financial controls, and increase operational efficiency.

• Contribute ideas that simplify financial processes while maintaining accuracy and accountability.

WHAT YOU'LL BRING

Experience & Technical Expertise

• 1+ year of accounting, billing, media finance, or related experience, preferably within a media agency, advertising, or marketing environment.

• Understanding of digital media billing across Search, Social, Programmatic, Paid Media, and related advertising channels.

• Experience working in NetSuite, including billing, reconciliation, and financial record management.

• Advanced Microsoft Excel skills with experience organizing, reconciling, and analyzing financial data.

• Experience managing high volumes of vendor invoices and financial documentation.

• Familiarity with EDI invoicing systems is preferred.

• Experience with QuickBooks is a plus.

Capabilities

We're looking for someone who:

• Thinks critically and solves problems with sound financial judgment.

• Demonstrates exceptional attention to detail and accuracy in every aspect of their work.

• Prioritizes effectively while managing multiple deadlines in a fast-paced environment.

• Communicates clearly and professionally with teammates, stakeholders, and vendor partners.

• Builds collaborative relationships across departments through trust, responsiveness, and accountability.

• Learns quickly, embraces feedback, and continuously seeks opportunities to improve processes and efficiency.

WHO YOU ARE

At Attention Arc, how you work is just as important as what you deliver. Our core competencies define the skills and behaviors that drive strong performance and meaningful impact.

Credibility
You apply strong craft and sound judgment to your work, using data, insight, and expertise to produce reliable, high-quality outcomes.

Clarity
You organize thinking, communication, and outputs in a way that makes complex information easy to understand and act on.

Connection
You work effectively across teams and disciplines, contributing to shared outcomes through alignment, transparency, and collaboration.

Care
You demonstrate accountability and professionalism, considering both the quality of the work and its impact on clients and teammates.

Culture & Character
You embody how we work at Attention Arc. You go All In by taking ownership and following through on every commitment. You believe there are No Sidelines, collaborating openly and supporting teammates across the agency. You Move With Curiosity, asking thoughtful questions, embracing continuous learning, and seeking better ways to work. You practice Truth With Heart, communicating honestly, respectfully, and with empathy.

Together, these behaviors define what it means to do great work here, building trust, driving impact, and creating a culture where people and ideas thrive.

WHO WE ARE

We're a media agency built for brands that value intention.

At Attention Arc, we combine deliberate media craft with technology designed to amplify it. We build trusted partnerships so every decision stays aligned with what matters most. Media doesn't fail because of technology. It fails when intention is missing. That's why we exist.

To restore intention to media.

With 160 people across four offices in Phoenix, Durham, Irvington, and New York City, we occupy a deliberate sweet spot: big enough to support major brands and complex business challenges, yet nimble enough to move quickly, make decisions, and drive impact. No unnecessary layers. No slow-moving bureaucracy. Just experienced people, purposeful technology, and intentional media.

We believe media starts and ends with people. Guided by expertise and accelerated by technology, we help brands make smarter decisions, reach the right audiences, and create measurable growth through media that is thoughtful, connected, and built with intention.

Our culture is shaped by our values:

• All In – We show up with intensity and ownership.

• No Sidelines – We collaborate without ego or boundaries.

• Move With Curiosity – We ask why, explore boldly, and learn fast.

• Truth With Heart – We communicate with honesty and empathy.

We are human-led, AI-accelerated, and purpose-driven. Together, we're building a future where every decision is more intentional and every role helps restore intention to media.

OUR COMMITMENT TO INCLUSION

At Attention Arc, we believe people do their best work when they feel they belong. Inclusion isn't just about representation, it's about creating an environment where people feel seen, supported, and comfortable showing up as themselves.

We value different lived experiences and perspectives because they strengthen our work, our teams, and our culture. We intentionally create opportunities for every team member to contribute, grow, and make an impact through collaboration, curiosity, and shared ownership.

We are committed to building an agency where everyone has a genuine seat at the table and is trusted to step in, share ideas, and contribute. When people feel heard, respected, and empowered to bring their authentic selves to work, we build stronger teams, better thinking, and better outcomes. Because when people thrive, we all move forward together.

WHAT WE OFFER

Compensation: The estimated salary range for this role is $55,000 to $60,000. Compensation is based on the skills, experience, and qualifications each candidate brings to the role.

We're committed to rewarding our people fairly and supporting their growth with intention. Our salaries are thoughtfully benchmarked to ensure equity across roles, experience, and impact. Growth at Attention Arc isn't tied to a calendar. It's driven by performance, progress, and potential. We continuously invest in our people through ongoing feedback, development, and opportunities to take on more, so you can keep building your career in meaningful ways.

We know great work starts with people who feel genuinely supported, inside the office and out. Our benefits are designed with your whole self in mind: your health, your family, your financial future, and your wellbeing day to day.

Here's what you can expect:

• Flexible Paid Time Off

• Comprehensive Medical, Dental, and Vision plans

• Competitive Parental Leave that gives you time to bond with your family

• Hybrid work model with in-office collaboration

• Mental health support

• Annual agency contribution to 401(k)

• Flexible Spending Accounts (FSAs) and Healthcare FSA

• Commuter benefits and corporate discounts

• Carrot Fertility and family-building support

• Employee Assistance Program (EAP)

• Casual work environment, team building, and agency social events

LOCATION

We operate on a hybrid, in-office model designed to foster collaboration, mentorship, and hands-on learning. Employees are expected to work from the office three days per week (Tuesday, Wednesday, and Thursday) to fully experience the energy of our teams and build meaningful connections.

This position is based in Irvington, New York. Candidates must reside in and be able to commute to the Irvington office three days per week.

RIGHT TO WORK IN THE UNITED STATES

You must be authorized to work in the United States for any employer. At this time, we are not sponsoring or providing assistance with obtaining work authorization.