Program Specialist II - CIBC

The Program Specialist II is responsible for building and maintaining relationships with Hiring Managers and managing the full lifecycle of the requisition process including requisition intake, shortlisting, sourcing management, onboarding, worker assignment management, time and expense management, offboarding and reporting. The Program Specialist II acts as a talent advisor to support our clients through the requisition fulfilment process to ensure quality talent is acquired in a timely manner.

Responsibilities:

• Assist with PMO roadmap/AGS Way initiatives
• Participate in client meetings to review strategic initiatives
• Assist client managers during all stages of the contract labor acquisition process including: requisition intake, sourcing, and candidate shortlisting and interviewing (Can perform all primary or supplemental responsibilities of the PMO – end to end acquisition process)
• Demonstrate recruitment expertise by preparing insightful questions appropriate for the position prior to conducting requirement intake session with hiring managers in order to gather detailed job descriptions to distribute to supply base
• Document requirement intake conversations in appropriate database (VMS, AGS360)
• Utilize reports to manage open requirements to advise managers on status of requirements and monitor supplier sourcing strategies to ensure timely response
• Discuss with HM agree upon expectations, timeframes, feedback, roles and responsibilities of everyone involved in the requisition fulfilment process
• Coach, manage and oversee performance of participating staffing suppliers
• Document all client/supplier reported issues and track resolution through to completion ensuring a high level of customer satisfaction in CRM system
• Monitor performance against contract SLA’s, requisition aging, invoicing, time and expense entry and vendor compliance tracking
• Conduct supplier scorecard reviews; including performance discussions, metric adherence and strategic conversations
• Maintain and update monthly activity and performance reports
• Assist with development of presentation and customer facing items (QBRs, Operational reviews, Dashboard reviews, other), with support from leader
• Provide constant interaction via face to face, email and phone with client, staffing vendors, contract personnel and other partners
• Assist with worker assignment management (cost center changes, extension of contract assignments etc.) to improve data integrity
• Liaison with managers, vendors and security department to ensure all necessary paperwork is completed and collected prior to starting assignments and at end of assignments
• Ensure all work orders are closed in the system with accurate finish reasons when notified of an end of assignment and appropriate departments are notified (i.e. security)
• Assist with the collection of company assets from vendors (laptop, badges, etc.)
• Assist and monitor time and expense entry to ensure appropriate approvals occur by hiring managers by required deadlines
• Constant interaction with vendors to ensure new hire paperwork is completed in a timely manner to avoid onboarding delays
• Log all client and vendor inquiries into Salesforce.com

• Experience in high volume coordination activities (interviewing, on-boarding, etc.)
• At least 2 years of industry/recruiting/staffing industry experience (preferred)
• Client hiring manager/supplier/sponsor facing
• Excellent verbal and written communications
• Ability to work in a dynamic environment that changes from day to day
• Excellent analytical and problem solving/issue resolution skills
• Excellent documentation and follow up skills
• Exceptional time management
• Excellent organization skills and attention to detail
• Knowledge of MS Office (Excel, Word, PPT) and PC skills
• Able to work independently with minimal direction required for core daily responsibilities
• Medium level of direction needed for advanced responsibilities
• Customer Focused

Per Salary Transparency: The range for this position is $60-65k CAD + bonus.

AI Usage Disclosure

• Please note that we use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

Existing Vacancy Statement

• This posting is for an existing vacancy within our organization.
• Benefits are subject to change and may be subject to specific elections, plan, or program terms. This role is eligible for the following:

Benefits Overview:

• Benefits are subject to change and may be subject to specific elections, plan, or program terms. This role is eligible for the following:
• Comprehensive health, dental, and vision insurance
• RRSP retirement savings plan with company match options
• Paid time off, including vacation, sick leave, and holidays
• Employee assistance program (EAP)
• Life and disability insurance
• Professional development and tuition reimbursement opportunities

At AGS, we recognize our people are our strength. We are an equal opportunity (M/F/Disability/Veterans) and consider all applications without regard to race, gender, sexual orientation, gender identity, age, color, religion, national origin, veteran status, disability, genetic information or any other status protected by applicable law. We value our people, their varying perspectives and are committed to fostering an environment where they can bring their whole selves to work. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email  Accommodation@allegisglobalsolutions.com for accommodation options.