Legal Assistant - Corporate Commercial

Who We Are

Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto’s and Vancouver’s financial districts. With over 250 lawyers, business advisors and patent agents, we serve clients across Canada and globally.

What We Believe In

The firm is committed to ensuring that all members of the Aird & Berlis LLP community feel valued, respected and supported. We are a dedicated group of diverse individuals who care about each other, the work we produce and the client service we provide. We go to great lengths to foster a professional, supportive environment for all firm members so you can focus on the important things: client service, your career and your life.

What We Are Looking For

The firm is seeking a proactive, personable and detail-oriented legal assistant to fill an open vacancy in our Corporate Commercial department. This role will support a team of Corporate Commercial Lawyers within a busy and growing practice. This opportunity is well suited to someone who enjoys working closely with a group of lawyers and being a reliable and trusted member of the team. The successful candidate is organized, responsive and comfortable taking initiative, with the ability to anticipate needs and help move tasks forward. They take pride in producing high-quality work, bring a practical and solutions-oriented approach, and are able to manage competing priorities in a supportive and collaborative environment. Equally important, the ideal candidate is personable and professional, and enjoys communicating with clients, building rapport, and representing the team in a polished and thoughtful manner. If you are looking for the opportunity to build a stable, long-term position as part of a supportive team, with meaningful involvement in client service and practice management, this role is for you.

Responsibilities

• Independently manage and organize the daily operations of a team of busy Corporate Commercial Lawyers
• Handle all administrative details with respect to accounting, expenses, opening and closing files, docketing, billing, etc.
• Assist with travel arrangements
• Assist with conflict checks and onboarding of clients
• Assist with preparing, revising, styling, formatting, cleaning, editing and finalizing correspondence and corporate documentation
• Compile Record Books
• Keep an up to date and organized filing system
• Proofreading and checking all documents to ensure accuracy and consistency
• Communicate with clients and third parties in a professional and approachable manner
• Diarize and track deadlines
• Produce the highest quality of work
• Accountable for all work assigned
• Take initiative
• Confidential

Requirements

• Minimum three years’ legal experience within Corporate law
• Successful completion of a related post-secondary Legal Assistant and/or Law Clerk program
• Handle time pressure and stress of multiple demands
• Strong interpersonal and communication skills, with confidence interacting with clients

Skills

• Microsoft 365 suite of applications
• Strong technical skills with creating, numbering, styling and rebuilding documents
• Familiarity with corporate and minute book documents
• Knowledge of Workshare Compare or a similar document comparison program
• Familiarity with iManage, DocuSign, and MinuteBox would be an asset
• Strong proofreading, spelling and grammar skills
• Ability to problem solve
• Good judgement and decision making
• Strong interpersonal skills
• Organized
• Resourceful
• Detailed

Compensation

The salary range for this position is $60,000 - $75,000 annually; the base pay offered may vary depending on job-related knowledge, skills, experience, and internal and market equity.

Why You Should Apply

• Opportunities for growth and on the job training and development
• Competitive compensation and benefits package
• We pride ourselves on being a mid-sized firm with a family feel
• Active involvement in our community with opportunities to volunteer
• Mentor program
• Wellness programs

Any offer of employment will be conditional upon a criminal background check.

We will review applications as they are received and all applications will be kept on file. Only those candidates selected for an interview will be contacted.

Aird & Berlis LLP is committed to providing equal access to employment. If you require accommodation, please contact ckelly@airdberlis.com and we will work with you to provide accessibility support.