Accounts Payable Specialist

• Ensures timely and accurate processing and entry of vendor invoices. 

• Working knowledge of accounts payable procedures. 

• Processes purchase order invoices.  Matches price and quantity on the invoice and purchase order. 

• Process utilities for locations. 

• Responsible for setup and maintenance of vendors. 

• Manage a high volume of AP mailbox and ensuring queries are responded to in a timely and professional manner. 

• Processes new Concur accounts and changes. 

• Receives and handles vendor calls on a regular basis.  

• Reconciles statements from vendors and researches problems with invoices and receipts on an as needed basis. 

• Responsible with the unclaimed property files for the Accounts Payable department. 

• Support external and internal audit and reporting requirements. 

• Performs Accounts Payable Operations special projects as assigned. 

• Support the annual 1099 reporting process. 

• Assists with monthly AP close. 

• Assists with research on AP aging items and Goods-Receipts-Not Invoice accounts 

• Assists with the escheatment process by researching to ensure checks are outstanding.  Liaises with third party vendor for filing. 

Qualifications 

Education: 

• High School Diploma  

Work Experience: 

• 3 years of accounts payable processing experience  

• Microsoft Excel and Word Skills required 

• Experience with SAP a plus  

Technical Skills: (Certification, Licenses and Registration) 

• None  

Language / Communication Skills: 

• Effective oral and written communication skills  

• Must have the ability to communicate and disclose data in an accurate manner  

• Completeness, accuracy, and timeliness of invoice and payment requisition processing and remittance on an established daily and monthly schedule 

• Normal office environment 

Budget / Revenue Responsibility: (Local Currency) 

Estimated Total Size of Team: 5 

gategroup Competencies Required to be Successful in the Job: 

• Thinking – Information Search and analysis & problem resolution skills 

• Engaging – Understanding others, Team Leadership and Developing People 

• Inspiring – Influencing and building relationships, Motivating and Inspiring, Communicating effectively 

• Achieving – Delivering business results under pressure, Championing Performance Improvement and Customer Focus 

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position.  They are not intended to be an exhaustive list of all duties, responsibilities, and skills required.  Management reserves the right to modify, add, or remove duties and to assign other duties as necessary.  In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.