Executive Assistant to CEO; Non-profit

Position: Executive Assistant to CEO (Non-profit)

About The Company

The Alliance of Wound Care Stakeholders is a national healthcare advocacy organization that brings together leading clinical societies, provider groups, and industry partners to improve outcomes for patients with chronic wounds.

The organization operates as a unified voice across the healthcare ecosystem—engaging with policymakers, regulators, and payers to shape legislation, reimbursement, and care standards. With deep relationships across government and clinical leadership, the Alliance plays a critical role in advancing access, innovation, and quality in wound care.

Unlike traditional associations, the Alliance sits at the intersection of policy, clinical expertise, and industry collaboration—requiring a high level of coordination, precision, and responsiveness to operate effectively in a fast-moving regulatory environment.

The Opportunity

This is a high-trust Executive Assistant role supporting the CEO at the center of national healthcare advocacy work.

You will operate as a true right hand—owning execution, managing information flow, and reducing cognitive load so the CEO can stay focused on policy, relationships, and strategic initiatives.

This role exists because the organization is operating at a level of complexity and visibility where precision, speed, and judgment matter. You’ll help build the operational backbone that allows a small, high-impact team to influence national healthcare decisions.

The Right Fit

• Processes information quickly and executes without needing repeated direction
• Takes pride in accuracy, follow-through, and clean execution
• Anticipates needs and thinks two steps ahead
• Operates with discretion, professionalism, and strong judgment
• Brings structure and clarity to fast-moving priorities
• Is comfortable working in a high-accountability, detail-driven environment
• Cares about meaningful work, particularly in healthcare, policy, or advocacy
• Enjoys supporting a CEO and enabling them to operate at a high level

Job Responsibilities Supporting the CEO

• Prepare weekly agendas, pre-reads, and briefing materials with high accuracy
• Anticipate context, follow-ups, and materials needed for meetings
• Draft, format, and proofread presentations and communications
• Compile legislative and regulatory updates into structured outputs

Systems and Project Management

• Track action items, priorities, and project timelines across initiatives
• Maintain organized, searchable systems for documents and materials
• Build and manage a clear project tracker with ownership and status
• Document meeting notes and ensure timely follow-through

Calendar & Communication Management

• Manage a complex, high-volume inbox across multiple accounts
• Draft clear, professional responses on behalf of the CEO
• Own calendar management, scheduling, and conflict resolution
• Maintain accurate contact records and distribution lists

Travel & Event Coordination

• Coordinate detailed travel logistics with proactive confirmation
• Maintain a centralized travel tracker
• Support conferences, stakeholder meetings, and working groups
• Ensure all logistics are handled ahead of time without gaps

Requirements

• Bachelor’s degree or equivalent
• 5 years supporting a senior executive or CEO
• Healthcare or association environment
• Experience in fast-paced, high-accountability environments
• Familiarity with nonprofit or policy-driven organizations strongly preferred
• Strong proficiency in Microsoft Office, Zoom, scheduling tools and project management tools

Logistics and Compensation

• Location:

Hybrid — Bethesda, MD (2 days in-person, 3 days remote)

• Hours:

Monday–Friday, 9:00 AM–5:00 PM EST (occasional evenings)

• Start Date:

5/5/26

• Salary: $90,000 (with flexibility depending on experience)
• Benefits:

Comprehensive benefits package; details shared with finalists

• Authorization:

Must be authorized to work in the U.S. without sponsorship

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