Accounts Payable Specialist (Help Desk)

Overview

We’re looking to onboard Specialist, AP to our growing team at XPO. We're looking for experienced professionals who are proactive, adaptable, and eager to make a meaningful impact within our Accounts Payable function.

In this role, you'll gain hands-on experience supporting critical financial operations—verifying invoices, processing payments, and reconciling expenses to ensure the accuracy of the company’s financial outflows. You’ll collaborate closely with internal teams and external stakeholders to keep processes running smoothly and efficiently.

As a Specialist, you’ll play a pivotal role in the timely and accurate processing of vendor transactions assisting on the stakeholder queries. Acting as a subject matter expert, you’ll help drive operational excellence, uphold internal control standards, and contribute to continuous improvement efforts. At XPO, you’ll have access to the support and resources you need to grow professionally, make a lasting contribution, and build a rewarding career. On our team, you'll have the guidance and resources to grow, contribute meaningfully, and build a career you can be proud of.

Pay, benefitsand more.

We’re committed to attracting top talent, so we offer competitive compensation along with a comprehensive benefits package that includes transportation support, night shift allowance and more.

Location: Pune

Timing: 06:30 PM – 03:30 AM

What you’ll do on a typicalday:

• Handle stakeholder & vendor inquiries via email and calls, giving prompt answers to stakeholder & vendor questions
• Provide assistance to stakeholder / vendor and go the extra mile in providing the correct details / resolution to stakeholder & vendor queries by analyzing details from various systems (COUPA / ORACLE)
• Process accurate postings of PO and NON-PO invoices for vendors aligned to US and Canadian region
• Identify and escalate stakeholder & vendor queries requests to managers when there’s a complex issue
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements
• Performing day to day financial transactions, including verifying, classifying, and recording data as per the TAT & SLA’s
• Process urgent invoices in Oracle / accounting system & ensure the invoice are paid on time
• Provide support on special projects related to Accounts Payable as needed
• Prepare and update process documents and should train all the team member (new & existing)
• Ensure all the activities comply with XPO Financial policies & procedures
• Prepare & share Daily / Weekly / Monthly reports with all the stake holders (internal & external)
• Should be able to use AP Software’s & have experience in using accounting software’s / ERP (ORACLE / COUPA / Oracle Fusion)
• Should be able to support internal & external audits, assist with audit-ready files.
• Using analytical skills for solving problem or any gaps in process

What you need to succeed at XPO:

At a minimum, you’ll need:

• Graduate / Postgraduate (Graduation in Commerce is preferred)
• 2+ years of Accounts Payable Experience
• Course in accounting or finance is required with strong accounting background
• Hands on experience in creating daily / weekly / monthly report
• Experience in Oracle / Oracle Fusion other ERP systems is mandatory
• Strong communication (both oral and written) is mandatory
• Strong interpersonal skills are mandatory: participate in a team environment and build strong working relationships.
• Good with time management, multi-task and prioritize workloads, demonstrated analytical capabilities; effectively identify and resolve problems.
• Prioritizes regular workload, special tasks, and projects, allocating time and resources to ensure that work is completed accurately and efficiently as per the TAT & SLA

Be part of something big.