HR Coordinator & Office Support (Mat Leave Coverage)

Job Summary

Woodside Exteriors is seeking a motivated, people-focused professional to join our team as an HR Coordinator & Office Support (Maternity Leave Coverage). This full-time position is responsible for supporting and covering our HR Manager’s role during maternity leave.

This role is a multi-functional position that combines:

• Human Resources coordination
• Office administration
• Leadership of Health & Safety programs, including oversight of our Joint Health & Safety Committee (JHSC)

The ideal candidate thrives in a dynamic environment, enjoys working with people, and can confidently manage both administrative systems and people-focused initiatives, while also being comfortable working independently in a quieter environment.

There is potential for a continued office role following the maternity leave for the right candidate.

Key Responsibilities

Human Resources & People Operations:

• Manage day-to-day HR functions with a strong focus on administration and organization
• Coordinate recruitment, hiring, onboarding, and orientation of new employees
• Support performance management processes, internal communications, and employee engagement initiatives
• Maintain employee records, timesheets, benefits, apprenticeship programs, and compliance documentation

Health & Safety Leadership:

• Lead and support company Health & Safety initiatives across all jobsites
• Coordinate and maintain documentation and overall safety compliance requirements
• Organize, participate in, and document Joint Health & Safety Committee (JHSC) meetings
• Track and manage crew certifications, safety training, and required documentation

Administrative & Office Support:

• Provide general office administration, coordination, and organizational support
• Assist with bookkeeping and data entry tasks using QuickBooks Online
• Manage purchase orders, invoices, and administrative tracking systems
• Support management with HR and administrative projects while maintaining organized office systems

Construction Site & Company Support

• Assist with site-related administrative needs and documentation
• Coordinate company events, sponsorships, and internal communications
• Engage with crews on-site to support team connection and operations
• Assist with social media coordination, including filming days and content support

Qualifications & Skills

• Strong people skills with the ability to handle sensitive situations professionally and discreetly
• Previous experience in HR or office administration preferred
• Excellent communication and interpersonal skills
• Highly organized with the ability to manage multiple priorities
• Self-motivated, proactive, and able to work independently
• Comfortable stepping into responsibility quickly (with training)
• Proficiency with digital office tools such as QuickBooks Online, Monday.com, Microsoft Teams, and Excel
• Professional, reliable, and adaptable

Schedule & Duration

Full-Time: Monday - Friday, 8:00 am - 4:00 pm

Term: Maternity leave coverage anticipated to be approximately 18 months

*potential for a continued office role following the maternity leave for the right candidate

Benefits

• Medical and Dental Benefits after 3-month probation
• Company events
• Casual dress
• No weekends
• 2 weeks vacation annually

Wage

From $50,000 a year based on experience