Contract Legal Assistant / Junior Law Clerk - Legal Research & Documentation

Whitehall Homes & Construction Ltd. is an award-winning custom home builder with over 25 years of experience in the high-end residential construction industry. We are known for our attention to detail, strong project documentation, collaborative team environment, and commitment to building exceptional custom homes.

We are currently looking for a Contract Legal Assistant or Junior Law Clerk to assist with a short-term project involving legal research, document review, discovery organization, file summaries, and project record review.

This is a great opportunity for a legal assistant, junior law clerk, law clerk student, legal studies graduate, or someone starting out in the legal field who is highly organized and detail-focused.

Position Details

Job Type: Short-term contract

Length: Approximately 4 to 5 weeks

Schedule: Part-time or temporary full-time, depending on availability

Location: Burlington/Oakville area, with some flexibility depending on the candidate

Start Date: As soon as possible

Pay: $25.00 CA to $35.00 per hour

Role Overview

The successful candidate will work with our internal team to review and organize historical project documents, emails, correspondence, notes, contracts, schedules, invoices, and related information.

The role will include reviewing discovery-related documents, organizing files by issue and timeline, conducting legal research on statutes and case law, and preparing clear summaries, timelines, memoranda, draft correspondence, and briefing notes.

Basically, we need someone who enjoys finding the needle in the haystack, and then putting the haystack into a spreadsheet.

Responsibilities

The successful candidate will assist with:

• Reviewing and organizing project-related documents, emails, correspondence, notes, contracts, schedules, invoices, and records.
• Reviewing discovery documents and identifying relevant issues, dates, communications, and supporting records.
• Creating timelines, chronologies, issue summaries, document indexes, spreadsheets, and tracking reports.
• Conducting legal research on relevant statutes, regulations, case law, and legal principles, as directed.
• Drafting research summaries, memoranda, briefing notes, internal reports, and correspondence.
• Identifying gaps, inconsistencies, or missing documents within the project records.
• Maintaining strict confidentiality with all company, client, project, and legal information.
• Communicating questions, findings, and missing information clearly to the team.

Skills and Qualifications

The ideal candidate will have:

• Education or experience as a Legal Assistant, Law Clerk, Legal Administrative Assistant, legal studies student, or similar.
• Strong attention to detail and excellent organizational skills.
• Ability to review large volumes of information and summarize key points clearly.
• Strong written communication skills.
• Proficiency with Microsoft Word, Excel, Outlook, Adobe/PDF documents, and online legal research tools.
• Ability to work independently while following direction.
• Comfort working with confidential and sensitive information.

Assets, But Not Required

• Experience with litigation support, arbitration files, discovery review, or document production.
• Experience preparing chronologies, issue summaries, document briefs, or case summaries.
• Construction, custom home building, project coordination, or contract administration knowledge.

Important Note

This position does not involve providing legal advice. The role is focused on legal research support, document review, discovery organization, drafting support, summaries, timelines, memoranda, and administrative file preparation under direction.

How to Apply

Please submit your resume and a brief note outlining your availability over the next 4 to 5 weeks to:

We thank all applicants for their interest. Only those selected for an interview will be contacted.

Whitehall Homes & Construction is an equal opportunity employer committed to an inclusive and barrier-free recruitment process. If you require accommodation during any stage of the hiring process, please let us know.