Resource Coordinator

In a dynamic, project-driven environment, great coordination makes all the difference. We’re seeking a proactive Resource Coordinator who can anticipate needs, manage competing priorities, and support our teams in operating efficiently.

• Do you describe yourself as a keen self-starter with a positive attitude and a drive to succeed?
• Do you enjoy problem-solving, collaboration, and making a measurable impact every day?
• Would you like to develop your career in a global organization with room for growth?
• If you answer yes to these questions, this is a fantastic opportunity for you!

The Role

As a Resource Coordinator working from our St. John’s, NL office, you will be responsible for supporting our global business lines. This role is instrumental in achieving successful project execution and ensuring client deliverables are aligned with Vision33's high standards of service and timeliness.

Key Responsibilities:

• Coordinate between internal business lines and teams to help meet organizational objectives.
• Generate reports and perform metric analysis.
• Administration management of external contractors and vendors, providing contract administration, onboarding/offboarding direction, and support during project engagement.
• Contract Administration project lead working directly with DocuSign.
• Partner with our Accounts & Delivery teams to produce purchase orders, invoices, and manage client billing.
• Liaise with Corporate teams (IT and HR) to support the management of our internal staff.
• Client/project set-up within our corporate tools (SharePoint, Smartsheet, etc.).
• Assist with timesheet management and resource forecasts.
• Advisory support and training in new corporate processes to our management teams.

What We’re Looking For

Experience

• University Degree or Diploma in Business, Project Administration/Management, Accounting, or related field.
• 1-3 years of experience in a project-oriented, coordination, scheduling, or administrative support role.
• Familiarity with project management concepts and resource allocation practices.
• Experience in professional services or technology environment is an asset.

Skills & Attributes

• Excellent organizational and time-management skills, with the ability to balance multiple tasks/projects and adapt to changing priorities in a fast-paced environment.
• Strong communication skills — clear written and verbal communication with team members and stakeholders (internal and external).
• Strong attention to detail, analytical skills, and a drive to meet project deadlines.
• Detail-oriented with a focus on accuracy in scheduling and data entry
• Superior people skills; ability to work collaboratively in a team. Experience dealing with remote resources and team members is considered valuable.
• Reliability, accountability, and a commitment to delivering quality work.
• Positive, proactive attitude and eagerness to grow within a professional services environment.
• Hands-on experience with Microsoft Office Suite, exposure to project management or time-tracking tools, and strong aptitude for quickly learning new software systems and tools.

About Us

At Vision33, we’re forward-thinkers. We deliver cloud-based ERP and business solutions through experienced consultants and trusted technology partners. With an award-winning global team and responsive support, we help organizations run smarter and grow faster.

• Global Reach: 400+ experts helping businesses succeed around the world.
• Proven Impact: Cloud solutions that boost efficiency, lasting growth and sustainable financial success.
• Trusted Expertise: 1,500+ mid-market and enterprise customers count on us to modernize how they work.
• Culture That Clicks: We put people first — supporting our customers, empowering our team, and celebrating wins together.

We believe diversity drives innovation and strengthens our teams. We are committed to providing equal employment opportunities to all individuals and to maintaining a workplace that is respectful, inclusive, and free from discrimination. We encourage applications from candidates of all backgrounds and lived experiences.

If you want to be part of a global, diverse, passionate, and fun environment where you can truly make a difference, please submit an online application today!

For more information on our company, our culture, our benefits, and more, please visit our website at www.vision33.com

Please note that as part of our pre-hire process, we conduct a standard employment background check and a professional reference check. By applying for this role, you acknowledge and consent to participate in this process.