Financial Services provides all accounting and purchasing services for the University of Winnipeg. The Accounts Payable Supervisor is a full-time continuing role responsible for the supervision, training, and workload distribution for the Accounts Payable team, and for overseeing Accounts Payable functions to ensure they are accurate, align with university policies, and CRA regulations.

Responsibilities

• Provides day-to-day supervision, guidance and training to 3 full-time Accounts Payable Assistants.
• Assigns and monitors workload to ensure timely processing and service standards are met.
• Provides coverage during staff absences, acting as backup support for team functions during vacations or peak periods such as year-end.
• Assists in the hiring of staff, onboarding and training of new staff.
• Ensure that Standard Operating Procedures and any training guides are up to date for all roles and tasks.
• Fosters a service-oriented team culture that supports faculty, researchers, departments and external vendors
• Leads change management initiatives alongside the Manager, Research & Accounts Payable.
• Oversees the day-to-day Accounts Payable functions within the AP department.
• Answers day-to-day questions from staff or vendors, escalates more complex issues.
• Ensures quality control and compliance to internal policy by performing spot checks and reviews of AP invoice entry.
• Review any non-compliance issues providing feedback and/or training where necessary.
• Facilitates training across the University on Accounts Payable policies and procedures.
• Process large and complex monthly vendor invoices, and assists AP Clerks with invoice processing when needed.
• Assist with the AP aging report review, ensuring that all invoices are received and either paid or sent off for approval. Requests refund cheques from vendors who have credit balances.
• Process and review wire payments for international vendors.
• Prepare a lease obligation report outlining all the leases that the University has, detailing amounts and duration of the lease; working with Purchasing to integrate the leases into their Contract Management platform.
• Process the loans and lease payments for the University of Winnipeg based on the annual lease schedule.
• Processes a weekly cheque run with the help of the AP Assistants.
• Issues stop payments on cheques that are lost or stale dated.
• Maintains US Currency rate in Business Central
• Ensure deadlines are met for month-end and year-end activities. Support year-end activities including lease obligation reporting and reconciliations.
• Reinforce timelines, requirements, and policies in a helpful, service-oriented manner.
• Administer visa cards for staff, faculty and researchers, approving, canceling and/or putting visa cards on hold.
• Provide guidance and training to staff on GST/PST application.
• Prepare T4A file for review by Manager, Research and Accounts Payable for annual submission to the CRA.
• Maintain organized AP records and filing systems (electronic and/or physical). Ensure documentation is complete and accessible for audit and review.
• Assist manager with process improvements and implementation, system implementation and change management.
• Works with vendors, departments, and others to help streamline the processing of payments.
• Orders all new supplies as needed in AP (cheque stock, toner, files etc).
• Assists with any questions from the internal or provincial auditors regarding any AP processes.

Qualifications

• Undergraduate degree in Business Administration or other related discipline
• Certified Accounts Payable Professional (CAPP) certification considered an asset.
• 5 years of directly related experience.
• AP experience is required; knowledge of AP processes, policies and best practices.
• Supervisory experience an asset.
• Excellent oral and written communication and interpersonal skills.
• Proficient in Microsoft Excel and Word.
• Knowledge of Business Central considered an asset.
• Ability to work independently as well as part of a team.
• Proven problem-solving skills.
• Must be able to deal tactfully with others to present a positive image of the University.

An equivalent combination of education, experience, skills, knowledge and abilities may be considered.

Condition(s) of Employment:

• Must be legally entitled to work in Canada.

The salary range for this position will be from $51,051.00 to $70,779.80 hourly.

Note: The work described in this posting will be conducted in-person, with an opportunity to apply for Remote Work for up to two (2) days per week.

The University of Winnipeg is committed to equity, diversity and inclusion and recognizes that a diverse staff and faculty benefits and enriches the work, learning and research environments, and is essential to academic and institutional excellence. We welcome applications from all qualified individuals and encourage women, racialized persons, Indigenous persons, persons with disabilities, and 2SLGBTQ+ persons to confidentially self-identify at time of application.

The University of Winnipeg is committed to ensuring employment opportunities are accessible for all applicants. If you require accommodation supports during the recruitment process, please contact human_resources@uwinnipeg.ca.

The personal information of applicants is collected under the authority of the University of Winnipeg Act and 36(1)(b) of the Freedom of Information and Protection of Privacy Act. All personal information collected via the recruitment process is used to assess the applicant’s suitability, eligibility, and qualifications for employment, and to otherwise support recruitment activities. This information will be provided to participating members of the recruitment process. Questions regarding the collection of your personal information may be directed to the Director, HR Services, 515 Portage Avenue, Winnipeg, MB, R3B 2E9 or human_resources@uwinnipeg.ca.