Leasing Coordinator - Commercial Real Estate

About Us

Uniform Developments & Leasing is an Ottawa-based, privately-owned commercial real estate company with over 65 years of experience in development, construction, leasing and property management. We are focused on delivering well-managed, high-quality workspaces across a growing portfolio of retail, industrial, and office properties.

The Role

We are seeking a detail-oriented and proactive Leasing Coordinator to support the day-to-day leasing and marketing operations of a growing commercial portfolio.

Working directly with ownership, you will play a key role in keeping leasing activity organized, responsive, and moving forward. This is an excellent opportunity for someone looking to grow their career in commercial real estate.

Responsibilities

Leasing & Deal Coordination

• Prepare Offers to Lease, leases, amendments, LOIs and proposals
• Track all leasing activity, documents, and correspondence
• Coordinate negotiations, renewals, and terminations
• Show available spaces and support leasing discussions

Tenant & Property Coordination

• Coordinate tenant fit-ups, trades, and site inspections
• Manage tenant communication, follow-ups, and ongoing care
• Assist with service agreements, maintenance coordination, and scheduling
• Support collections processes, including follow-ups and documentation

Marketing & Listings

• Maintain listings (CoStar, LoopNet, website)
• Prepare marketing materials, brochures, and presentations
• Assist with advertising, sponsorships, and event coordination

Design & Development Support

• Liaise with architects and designers on layouts, finishes, and specifications
• Assist with space planning, design coordination, and documentation
• Organize drawings, plans, and project updates

Research & Administration

• Research market data, by-laws, and government requirements
• Assist with cost analysis and general reporting
• Maintain CRM, leasing systems, and databases
• Support A/P, A/R, and general administrative functions as needed

Requirements

• 2–5 years of relevant experience (commercial real estate, leasing, property management, or similar)
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Excellent communication skills
• Proficiency in Microsoft Office (Excel and Word required)
• Experience with Yardi is an asset

What We Offer

• Competitive salary (based on experience)
• Performance-based bonus
• Benefits package
• Growth potential as the portfolio expands

Apply

Please submit your resume and a brief cover letter. Only candidates selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $55,000.00-$70,000.00 per year

Experience

• commercial leasing: 2 years (preferred)

Work Location: In person