HR Administrator

The O’Dwyer Group is seeking a Human Resources Generalist to join our dynamic team.

We are looking for a detail-oriented individual who enjoys working within a fast-paced team environment as a Human Resources Administrator. Reporting to the Vice-President of Human Resources, the Human Resources Administrator will support the day-to-day human resources administration, ensuring effective delivery of HR services in areas such as recruitment and onboarding administration, company benefits administration, training administration, and compliance.

This is an 12 Month+, contract position.

The O’Dwyer Group (ODG) is a vertically integrated, transport fleet services and temperature control solutions provider with over 50 years of combined expertise. ODG is comprised of a transport temperature control division, and a transport fleet services division.

Benefits of being on our winning team:

• Career Advancement Opportunities
• Hybrid work from home schedule available

Responsibilities would include:

Recruitment Support:

• Provide administrative support across the full recruitment lifecycle, including resume screening, phone screenings, reference checks, and candidate coordination
• Prepare, audit, and maintain new hire packages to ensure completion and compliance
• Coordinate onboarding activities with hiring managers and new hires
• Assign onboarding and role‑specific training programs
• Maintain employee records, including emergency contact information, in Dayforce

HR Administration & Reporting

• Generate and maintain HR reports, analytics, and dashboards for internal platforms (e.g., SharePoint)
• Prepare and distribute employment verification letters
• Distribute Records of Employment each pay period
• Update and maintain employee contact and email distribution reports
• File, organize, and maintain employee documentation and personnel files
• Create, update, and maintain HR SOP booklets

Training, Compliance & Safety

• Assign, track, and report on employee training completion
• Coordinate mandatory certifications and training (e.g., JHSC, First Aid, LiftTow)
• Track workplace incidents, injuries, and related documentation
• Monitor and maintain records of technician certifications

Compensation, Recognition & Payroll Support

• Administer the employee rewards and recognition program, including bi‑weekly reporting and service award orders
• Prepare documentation related to mid‑year compensation increases for payroll processing
• Compile and distribute overtime reports for executive leadership

Analytics, Research & Strategic Support

• Prepare training and workforce statistics for senior leadership presentations
• Conduct research on market salary benchmarks
• Research and identify available grants and funding opportunities

Operational & Cross‑Functional Support

• Administer fleet insurance documentation and reporting
• Coordinate the ordering of marketing materials and brochures
• Provide general administrative and ad‑hoc support to the HR leadership team as required
• Prepare, audit, and maintain new hire packages to ensure completion and compliance
• Coordinate onboarding activities with hiring managers and new hires
• Assign onboarding and role‑specific training programs
• Maintain employee records, including emergency contact information, in Dayforce

The successful candidate will have …

• Education & Experience:
• College Diploma or Certificate in Human Resources Management.

Skills & Competencies:

• Strong interpersonal skills and ability to build positive relationships.
• High attention to detail and strong organizational skills.
• Ability to manage multiple priorities and meet strict deadlines in a fast-paced environment.
• Proficiency in Microsoft Office and accurate data entry skills.
• Proven ability to handle confidential information with integrity.
• High level of initiative, adaptability, and teamwork.
• 1+ years experience in a Human Resources Generalist or related role.

At The O’Dwyer Group we take pride in knowing that our progress begins with our team members. We provide a supportive working atmosphere with training and career advancement opportunities.

We thank all applicants; however, only those selected for an interview will be contacted. Upon request, disability-related accommodations are available for all candidates in the selection process.

This position is for an existing vacancy and ai is not used in the screening process.

#ODGLP

Job Type: Fixed term contract

Pay: $40,000.00-$45,000.00 per year

Benefits

• On-site parking
• Work from home

Ability to commute/relocate:

• Mississauga, ON: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

• Please share your salary expectations:

Experience

• Human resources: 1 year (required)

Work Location: Hybrid remote in Mississauga, ON