Entry-Level Office Assistant for Export Firm

Job Summary

The Elite Job is seeking a motivated and detail-oriented Entry-Level Office Assistant to support our fast-growing export firm. This role is ideal for a recent graduate or early-career professional looking to gain valuable experience in international trade operations, office administration, and business support. As an Office Assistant, you will play a vital role in ensuring smooth day-to-day operations, providing administrative support to different departments, and contributing to the success of our export activities.

Key Responsibilities

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Provide administrative and clerical support to the export and operations team.

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Maintain accurate records, databases, and filing systems (electronic and physical).

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Assist with the preparation of shipping documents, invoices, and export-related paperwork.

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Answer and direct phone calls, emails, and other correspondence in a professional manner.

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Coordinate with logistics partners, suppliers, and internal teams to ensure timely communication.

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Schedule meetings, prepare agendas, and record meeting minutes.

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Support in monitoring inventory and office supplies, placing orders when necessary.

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Assist in preparing reports, presentations, and internal communications.

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Perform other administrative tasks as assigned to ensure office efficiency.

• Required Skills and Qualifications
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High school diploma or equivalent; associates or bachelors degree preferred.

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Strong written and verbal communication skills in English.

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Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

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Ability to prioritize tasks, manage time effectively, and work under minimal supervision.

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Excellent organizational skills and keen attention to detail.

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Team player with a proactive and positive attitude.

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Willingness to learn and adapt in a fast-paced work environment.

• Experience
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No prior experience required; training will be provided.

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Internship or part-time office experience is an advantage but not mandatory.

• Working Hours
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Monday to Friday, 9:00 AM – 5:30 PM.

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Occasional flexibility may be required depending on export schedules.

• Knowledge, Skills, and Abilities
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Understanding of basic office procedures and administrative practices.

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Ability to multitask and handle confidential information responsibly.

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Strong interpersonal skills for building relationships across teams and with external partners.

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Problem-solving mindset with a willingness to take initiative.

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Interest in learning about international trade and logistics.

• Benefits
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Competitive entry-level salary.

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Comprehensive training and professional development opportunities.

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Health insurance and wellness support.

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Paid time off, public holidays, and sick leave.

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Exposure to international business operations.

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Opportunities for career growth within the export and logistics sector.

• Why Join The Elite Job?

At The Elite Job, we value ambition, teamwork, and continuous learning. As part of our team, you will not only gain hands-on experience in a thriving export firm but also be part of a supportive and growth-oriented workplace. This is a unique opportunity to launch your career in a company that is shaping global trade, while being mentored by industry professionals who want to see you succeed.

How to Apply

Interested candidates are invited to send their resume and a brief cover letter outlining their motivation for applying to us. Please include Entry-Level Office Assistant Application in the subject line.