Full Time Administration Assistant with Background in Mental Health

Job description

We are a growing women and neurodivergent led, virtual therapy clinic that focuses on supporting ADHDers and our community. We’re very excited to have reached the point where we need a dedicated full-time administrative assistant to join our team!

What we are asking for in an admin:

• Someone who resides in Ontario, Canada
• Jane app knowledge and experience from an admin perspective
• Someone with a formal education in mental health (for example, a BA in psychology, Social Work BA, Social Service Worker college degree)
• Previous admin experience
• Admin level skills in Google Workspace
• Compassionately focused client communication
• Ability to adapt to different communication styles in order to support different neurodivergent needs
• Understand the importance of being caring and supportive to people who are a part of BIPOC and LBGTQ2S+ communities

What would be a bonus:

• Previous work as a Social Service Worker
• Experience with Quo
• Experience with project management software
• Previous experience working in a counselling clinic, a shelter, or a crisis help line
• Understand how to use Google Gemini and other AI systems

At our clinic your work matters, as does your voice. We’re looking for someone who wants to contribute and share ideas in meetings and who’s excited to be a part of our team for years to come. You'll be a vital person at our clinic, providing admin care to amazing therapists who offer mental health support to people who are deeply invested in growing and thriving.

This position is a full time contractor position and we are looking for somebody to stay with us for years to come.

In this role you will:

• Attend virtual team meetings
• Set up and maintain schedules for clinicians (including a recurring/block schedule system used by most therapists)
• Communicate with clients via phone, text and email
• Create, update and organize online documents
• Organize and maintain the clinic director's inbox
• Handle client paperwork, including consent forms
• Manage clinic waitlist

Working at our clinic you will be given fair wage increases, weekends and holidays off, and be treated with dignity, trust and respect.

If you think you'd like to join our team or know someone who might, share this posting or please reach out through this job posting.

Pay: From $30.00 per hour

Benefits

• Casual dress
• Company events
• Work from home

Application question(s):

• What city and province do you live in?
• Do you have a college diploma or degree? If so, please share the area of study.
• Do you have an educational background in mental health? If so, please share more details.
• Do you have experience with Jane App in an administrative capacity?

Work Location: Remote